EXPORT SPECIALIST

Lubrizol Corporation; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Lubrizol in Mumbai, India is seeking an Export Logistics Specialist to lead import/export operations within the IMEA region. You will coordinate with intercompany planning, procurement for raw materials, and external LSPs to ensure timely inbound shipments and cost improvements.

Responsibilities include planning export shipments, handling documentation, ensuring compliance, and monitoring KPIs while driving process improvements. The role emphasizes safety, productivity, and regulatory compliance.

Qualifications

• Diploma or bachelor’s degree in supply chain, logistics, or a related discipline.
• 8–10 years of hands-on export logistics operations experience.
• Strong knowledge of export procedures, Incoterms, and shipping documents.
• Proficiency in SAP and MS Office (Excel/Outlook).
• Excellent negotiation and stakeholder-management skills.

Responsibilities

• Plan and execute export shipments (FCL, LCL, air, etc.) with timely delivery.
• Coordinate documentation accuracy and regulatory compliance.
• Liaise with customs brokers, freight forwarders, and internal teams.
• Monitor KPIs and drive continuous improvements in processes.
• Manage exceptions and identify cost-improvement opportunities.

Skills

Export logistics

Shipping documents

Incoterms

SAP

Excel

Stakeholder management

Education

Diploma or Bachelor's degree in supply chain, logistics, international trade, commerce, business administration, or related discipline

Tools

SAP

Excel

Job description

Role Summary

As part of the Logistics Operations team, IMEA, the Export Logistics Specialist will be accountable to work with Lubrizol’s Intercompany planning teams, Procurement (for raw material imports) and external LSP’s (Logistics Service Providers) to ensure timely delivery of inbound shipments and improve Lubrizol’s import logistics reliability. This function will lead the logistics management for all imports, closely monitor demurrage and detention for all imports and seek opportunities for cost improvements. This function as well will support regional projects across Business segments in function of existing and future needs. Ensure safety, productivity, and compliance with international and regional regulations.

ROLE FOCUS : Safe, compliant, accurate, timely, and cost-effective export execution with proactive exception management.

Key Responsibilities

1. Export Shipment Planning & Execution

• Plan and execute export shipments, including FCL, LCL, ISO tank, air freight, courier, and road movements, as applicable.
• Review shipment readiness, customer requirements, Incoterms, routing, mode, equipment, cut-off dates, vessel or flight schedules, and delivery timelines before dispatch.
• Coordinate cargo pickup, vehicle placement, factory or warehouse dispatch, stuffing, sealing, port or airport movement, and handover to the nominated logistics service provider.
• Monitor shipments from booking through final delivery and provide accurate status updates to relevant stakeholders.
• Proactively manage exceptions such as space constraints, rollover, delayed vehicle placement, port congestion, customs holds, vessel changes, missed connections, and documentation gaps.

2. Export Documentation

• Prepare, verify, and control export documentation, including commercial invoices, packing lists, shipping bills, bills of lading, airway bills, certificates of origin, insurance certificates, inspection or fumigation certificates, declarations, and customer-specific documents.
• Ensure document consistency across product description, quantity, weight, value, currency, HS code, country of origin, shipping marks, Incoterms, consignee, notify party, port details, and regulatory declarations.
• Coordinate draft BL or AWB review and approval, amendments, surrender or telex release instructions, and timely issuance of final transport documents.
• Maintain complete and traceable shipment files in accordance with document-retention and audit requirements.

3. Customs & Trade Compliance

• Coordinate with customs brokers and freight forwarders for timely shipping bill filing, customs examination, Let Export Order, and cargo release.
• Ensure adherence to applicable customs, DGFT, foreign-trade, dangerous-goods, sanctions, restricted-party, and product-specific requirements in coordination with Trade Compliance.
• Validate HS classification, export scheme selection, licenses or authorizations, declarations, and supporting documents before filing.
• Support export incentive and authorization processes, including RoDTEP, Duty Drawback, Advance Authorization, and related tracking, reconciliation, and closure, where applicable.
• Coordinate resolution of customs queries, amendments, short shipment, shut-out, back-to-town, re-export, or post shipment correction requirements.
• Escalate suspected compliance gaps, document discrepancies, restricted destinations, vessel or carrier concerns, and approval dependencies before shipment movement.

4. Freight, Booking & Carrier Coordination

• Obtain and validate bookings with approved freight forwarders, carriers, airlines, or shipping lines based on the agreed routing and service requirement.
• Confirm equipment availability, free time, transit time, cut-offs, vessel or flight status, transshipment points, and destination requirements.
• Coordinate with Procurement or Logistics Sourcing for rate alignment, routing-guide compliance, and service-provider selection.
• Engage with carriers and forwarders to secure recovery plans during capacity constraints or schedule disruptions.

5. Stakeholder & Customer Coordination

• Work closely with Customer Experience, Planning, Warehousing, Finance, Procurement, Trade Compliance, and business teams to ensure shipment readiness and timely execution.
• Communicate with customers, intercompany locations, customs brokers, logistics service providers, and destination agents on shipment documents, status, exceptions, and recovery actions.
• Ensure clear ownership, timely escalation, and closure of shipment-related action items.
• Maintain professional relationships with logistics service providers and support performance reviews and corrective action follow-up.

7. Reporting, Controls & Process Improvement

• Maintain daily shipment trackers and ensure timely, accurate receipt and review of DSRs from logistics service providers.
• Monitor KPIs such as on-time booking, documentation accuracy, customs-clearance cycle time, on-time dispatch, schedule adherence, delivery performance, detention or demurrage, and invoice accuracy.
• Identify gaps in export workflows and implement controls to reduce lead time, documentation errors, operational bottlenecks, and compliance risks.
• Support SOP updates, audits, root-cause analysis, corrective and preventive actions, system improvements, and regional logistics projects.
• Apply continuous-improvement methods, including Kaizen or Lean principles, to improve shipment cycle time, reliability, and compliance accuracy.

Requirements

Education & Certification

• Diploma or bachelor’s degree in supply chain, logistics, international trade, commerce, business administration, or a related discipline.
• Certification in export-import management, customs, dangerous goods, or supply chain is an advantage.

Experience & Technical Skills

• Minimum 8-10 years of hands‑on export logistics operations experience, preferably in chemical, industrial, manufacturing, or regulated-product environments.
• Strong working knowledge of export procedures, customs documentation, Incoterms, shipping documentation, freight operations, and international transportation.
• Practical understanding of shipping bills, BL or AWB processes, certificates of origin, export incentive schemes, and customs‑broker coordination.
• Ability to handle multiple urgent shipments and exceptions in a fast‑paced environment with strong attention to detail, prioritization, and follow‑through.
• Proficiency in SAP and Microsoft Office tools, particularly Excel, Outlook, PowerPoint, and Teams.
• Strong written and verbal communication, analytical thinking, negotiation, problem‑solving, and stakeholder management skills.