Export Sales Executive – Specialty Chemicals

Process Specialty Chemicals; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Process Speciality Chemicals is seeking a driven export sales professional to own the sales desk from Mumbai, handling inquiries from India, Europe, Australia and Asia. You will quote, negotiate terms, and convert inquiries into paid orders while expanding export accounts.

You will report to the Director from the Dombivli office, supported by a sales coordinator handling COAs, samples and documentation. You’ll maintain accurate trackers and drive growth through targeted outreach.

Qualifications

• 3–5 years in export sales of chemicals, APIs, pharma intermediates or nutraceutical ingredients.
• Clear, professional business English for communication with Europe and Australia.
• Hands-on with Incoterms, export pricing, freight forwarders and export documentation.
• Proven track record of closing orders, not only generating inquiries.
• Organised, with offers and follow-ups tracked transparently.

Responsibilities

• Reply to every RFQ within the same working day with a complete offer: price, Incoterm, quantity, packing, lead time, payment terms and validity.
• Coordinate export execution: invoices, packing lists, shipping documents, labels; track shipments to delivery.
• Build a target list of pharma, nutraceutical and cosmetic buyers and distributors; maintain CRM and report pipeline weekly.

Skills

Export sales

Business English

CRM tracking

Lead generation

Education

B.Sc./M.Sc. Chemistry

B.Pharm

Chemical Engineering

MBA (International Business)

Tools

CRM software

LinkedIn Sales Navigator

IndiaMART/TradeIndia

Job description

You will own the sales desk of Process Speciality Chemicals: turn incoming inquiries from India, Europe, Australia and Asia into confirmed, paid orders, and build new export accounts. We already receive regular RFQs and purchase orders for calcium and magnesium pidolate, picolinates and intermediates; this role makes sure each one is quoted correctly, followed up and closed.

You report directly to the Director, work from our Dombivli office, and are supported by a sales coordinator who handles COAs, samples and documentation.

Key responsibilities

Inquiries to orders

• Reply to every RFQ within the same working day with a complete offer: price, Incoterm (EXW / FOB Nhava Sheva / CIF), quantity, packing, lead time, payment terms and validity
• Send the right supporting documents: COA, TDS, MSDS, GMP / ISO / Halal certificates, as each buyer requires
• Follow up every open offer on a fixed schedule until it becomes a PO or a clear no; issue proforma invoices and push for advance payment or LC
• Keep stock and lead-time commitments consistent across all buyers, confirmed with production before quoting

Export execution

• Get freight quotes from forwarders (sea FCL / LCL, air), compare and book
• Coordinate commercial invoice, packing list, labels and shipping documents with the office team; track shipments to delivery
• Follow up export incentives (drawback / RoDTEP) and buyer payments

New business

• Build a target list of pharma, nutraceutical and cosmetic buyers and distributors in the EU, US, Australia and Asia
• Run personalised outreach by email and LinkedIn - no mass blasts; every claim in a pitch must be one we can show to an auditor
• Keep our listings on IndiaMART, TradeIndia and similar portals current, and handle their leads
• Maintain a CRM or shared tracker of every lead, offer and order; report pipeline and won orders to the Director every week

Requirements

• B.Sc. / M.Sc. Chemistry, B.Pharm or Chemical Engineering; MBA (International Business) is a plus
• 3-5 years in export sales of chemicals, APIs, pharma intermediates or nutraceutical ingredients
• Hands-on with Incoterms, export pricing, freight forwarders and export documentation
• Clear, correct business English - you will write daily to purchase and QA teams in Europe and Australia
• Track record of closing orders yourself, not only generating inquiries
• Organised: you keep every offer and follow-up in a tracker and nothing goes unanswered

Good to have

• Existing contacts among EU, US or Australian pharma / nutraceutical buyers or distributors
• Familiarity with Ph. Eur. / BP / USP grades, COAs, and buyer questionnaires (TSE/BSE, elemental impurities, nitrosamines)
• Experience with LC, advance-payment terms and DGFT export incentives
• LinkedIn Sales Navigator or similar prospecting tools
• Hindi and Marathi