Export Executive

Intime Knits; Mumbai; On-site; INR 400,000 - 520,000; Full time

Job summary

Intime Knits is seeking an Export Executive in Mumbai to manage end-to-end export documentation and coordination with freight forwarders. The candidate will handle commercial invoices, packing lists, PIs, and ensure accurate records and regulatory compliance.

The role requires knowledge of C&F, FOB shipments, ICEGATE, and bank-related export procedures, with emphasis on timely execution and cross-functional collaboration with buyers and internal teams.

Qualifications

• Minimum qualification is B.Com / Bachelor's Degree.
• Excellent English-speaking and written communication skills.
• Experience in export documentation and garment export processes is preferred.

Responsibilities

• Prepare export documentation (Invoices, Packing Lists, PIs, etc.) and maintain records.
• Coordinate shipments with freight forwarders; arrange bookings for export shipments.
• Handle regulatory and banking documentation (BRCs, RoSCTL, Duty Drawback procedures).
• Manage shipping bills, ICEGATE status checks, and liaison with banks for payments.
• Coordinate with merchandising, merchandisers, buyers, and internal teams for on-time shipments.

Skills

Documentation skills

Coordination

English communication

Attention to detail

Education

B.Com / Bachelor’s Degree

Tools

ICEGATE

DGFT portal

Job description

• The Export Executive will be responsible for managing export documentation, coordinating shipments with freight forwarders, handling banking and regulatory documentation, and ensuring smooth execution of export orders.

1. Export Documentation

• Prepare and handle all export-related documentation.
• Prepare Commercial Invoices, IGST Invoices, Packing Lists, Purchase Orders (POs), Proforma Invoices (PIs), and Value Declarations.
• Handle documentation for C&F and FOB shipments.
• Maintain accurate records of all export documentation.

2. Shipment & Freight Forwarder Coordination

• Coordinate with freight forwarders for sea and air shipments.
• Place bookings for export shipments.
• Check shipment checklists and provide necessary approvals.
• Send required documents for customs clearance.
• Coordinate vehicle arrangements for shipments.
• Provide approvals for Bill of Lading (B/L) and Air Waybill (AWB).
• Follow up with freight forwarders regarding vessel schedules, arrivals and departures.
• Handle queries related to vessel arrival, departure and shipment status.
• Approve tax invoices received from freight forwarders and coordinate with the accounts team regarding payments.

3. Regulatory & Export Compliance

• Prepare and obtain Bombay Chamber of Commerce certificates.
• Handle renewals related to the Textile Committee.
• Obtain BRCs (Bank Realisation Certificates) from DGFT.
• Follow up with the bank regarding Duty Drawback and RoSCTL matters.
• Check and monitor Shipping Bill status through ICEGATE.

4. Banking & Financial Documentation

• Handle export-related banking activities.
• Coordinate and follow up with banks regarding inward payments and export proceeds.
• Prepare annexures required for closure of shipping bills.
• Maintain records of submitted annexures.
• Handle and resolve queries related to shipping bills.
• Coordinate with banks regarding required credits and documentation.

5. Internal Coordination

• Coordinate with the merchandising team regarding shipment schedules and requirements.
• Follow up with merchandisers to ensure shipments are completed on time.
• Handle queries from international buyers regarding shipments.
• Maintain the Export House Statement.
• Maintain systematic records of export transactions and documentation.

6. Other Responsibilities

• Handle cash currencies and card loading as required for business purposes.
• Ensure timely completion of export-related formalities.
• Monitor shipment documentation and follow up with concerned departments to avoid delays.

The ideal candidate should have:

• Good knowledge of export documentation and procedures.
• Understanding of garment exports and international shipments.
• Experience in handling Sea and Air shipments.
• Knowledge of FOB and C&F shipments.
• Familiarity with customs clearance and ICEGATE.
• Knowledge of export-related banking procedures.
• Understanding of BRC, DGFT, Duty Drawback and RoSCTL processes.
• Good coordination and follow-up skills.
• Strong communication skills, particularly in English.
• Ability to coordinate effectively with freight forwarders, banks, buyers, merchandisers and internal teams.
• Good documentation and record-maintenance skills.
• Attention to detail and ability to manage multiple export shipments simultaneously.
• Ability to work within deadlines and follow up proactively.

Minimum Qualification:

• B.Com / Bachelor's Degree
• Good English-speaking and communication skills.
• Experience
• Required Experience: 2 years
• Preferred Experience: 2 years in Export / Garment Export / Export Documentation