Expert, Administrative support Lease

IN_CSS Randstad Global Capability Center Private Limited; Hyderabad; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Randstad is seeking a detailed Lease Administrator to manage the end-to-end lease review process for a large real estate portfolio. You will track essential dates, financials, and compliance, while supporting senior team members with research and reporting across multi-site properties.

The role requires strong organizational skills, experience with lease databases, and proficiency in Google Suite tools. A background in real estate contracts and CAM reconciliations is highly valued.

Qualifications

• Undergraduate degree required; advanced/Master degree preferred.
• 3-5 years of lease administration experience.
• 3+ years’ experience with multi-site portfolios.
• Real Estate field experience in understanding contracts.
• Proficient with Google Suite tools (Sheets, Slides, Docs).
• Proficiency in Tableau is a plus.
• Knowledge of LeaseCalcs Real Estate database programs a plus (training can be provided if necessary).

Responsibilities

• Manage the entire lease review process: abstraction of new leases, amendments, and license agreements.
• Track, maintain, and process all key lease data, critical dates, dollars and options.
• Evaluate insurance and real estate tax, estimates and reconciliations; conduct desktop audits of CAM calculations.
• Input landlord lease statements/invoices for rent processing.
• Support Senior Lease Administrator/Portfolio Manager with lease research and reporting.
• Monitor operating expenses, rent increases, taxes, parking expenses, and security deposits; audit transactions.
• Oversee the LeaseCalcs database and maintain documentation naming conventions.
• Other duties as assigned.

Skills

Customer service

Analytical thinking

Independent work

Team collaboration

Education

Undergraduate degree

Master's degree preferred

Tools

Google Sheets

Google Slides

Google Docs

Tableau

LeaseCalcs

Job description

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work. We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change. At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally. We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

Position Overview:

The Lease Administrator is responsible for processing lease documents and managing property requirements for a real estate portfolio of 200+ leases, over 1M SF and an annual rent budget of $27M. The Lease Administrator will monitor every aspect of the lease agreement process. This includes managing the creation of new leases, handling daily administrative duties, and ensuring the proper maintenance and updates of lease activities in accordance with Randstad US internal policies, procedures and guidelines. The ideal candidate should demonstrate excellent organizational skills, a strong aptitude, and the capability to effectively prioritize tasks.

Principal Responsibilities:

• Manage and assist with the entire lease review process: Abstraction of new leases, amendments, and license agreements into lease management database.
• Track, maintain, and process all key lease data, critical dates, dollars and options, including expiration dates, deadlines for option exercises, termination rights, etc.
• Evaluate insurance and real estate tax, estimates and reconciliations, Conduct desktop audits of the lease CAM calculations to ensure accuracy and compliance with lease terms.
• Examine and input landlord lease statements/invoices for rent processing.
• Support the Senior Lease Administrator/Portfolio Manager by conducting lease research for pending deals, leasing reports, and/or early terminations as necessary.
• Monitor operating expenses, rental increases, sales tax, parking expenses, security deposits Assist with the maintenance and audit of all real estate transactions and The LeaseCalcs database and audits periodically for accuracy and oversee the documentation repository’s naming conventions.
• Other duties as assigned

Education & Qualifications (Required and Preferred):

• Undergraduate degree required; advanced/Master degree preferred
• 3-5 years of lease administration experience
• 3+ years’ experience with multi-site portfolios
• Real Estate field experience in understanding contracts
• Demonstrated skills in the areas of lease Desktop Audits/Annual reconciliations.
• Proficient with Google Suite tools (Sheets, Slides, Docs)
• Proficiency in Tableau is a plus
• Knowledge of LeaseCalcs Real Estate database programs a plus (training can be provided if necessary)

Key Competencies:

• Manage the lease database guaranteeing 100% data integrity for the abstraction of new leases amendments, and continuous agreements to align with state laws and industry standards
• Continuous verification and abstraction of lease data, ensuring the database remains up-to-date as required.
• Responsible for vendor set up through ticketing system, as well as keeping property managers and Landlord contact information and insurance certificates up to date.
• Oversee leases and amendments for rent commencement, alterations in operating expenses, and changes in ownership.
• Review and conduct desktop audits on operating expense payments, reconciliations, billing, and estimates. This entails comparing Landlord calculations to lease requirements and provisions for accuracy.
• Prepare and distribute all real estate critical data reports as well as monthly ad-hoc reports.
• Ability to analyze financial data and provide insights to management.
• Ability to perform financial modeling in Google Sheets
• Ability to work independently in a fast paced environment as well as the ability to work cross functional with internal business partners including Real Estate, Corporate Accounting and Finance.
• Strong customer service skills and results oriented.
• Proven problem solving and team building skills.
• Support Real Estate Team as required.

In the accelerating world of work, we offer unparalleled opportunities. Staffing, recruitment, selection, business development, HR, IT, marketing & communications, legal or finance - wherever your talent takes you, you'll find the perfect match in a job at Randstad.

To know. To serve. To trust. Striving for perfection. Simultaneous promotion of all interests. Our core values, established in the company's early days, guide our behavior and represent the foundation of our culture.

At Randstad, we aim to provide our employees with meaningful rewards and fair remuneration in order to strengthen their ties with the company, while encouraging outperformance. Remuneration is based on real outcomes also taking external market developments into account. We also encourage our employees to participate in Randstad's success via our employee Share Purchase Plan. Randstad is a champion of equity around the world. We believe this helps us build a more agile, productive, and innovative workforce that reflects our talent and client base, and the society in which we work. We believe in our employees and their ability to become leaders. We provide ample opportunities for employees to further develop their leadership skills, to acquire and build a global mindset, and to effectively manage and leverage cultural differences.