Expeditor

Kirpalaney & Associates (Engineers) Private Limited; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Kirpalaney & Associates (Engineers) Private Limited is seeking an experienced Expeditor to manage supplier deliveries and project documentation. The role focuses on expediting bulk material orders, monitoring supplier responses, and ensuring on-time delivery to meet project milestones.

Responsibilities include coordinating packing lists, logistics, and freight forwarders, while maintaining detailed procurement trackers.

Qualifications

• Any Graduate Degree and Diploma in Engineering/Technical discipline is required.
• Experience expediting suppliers and ensuring on-time delivery of bulk materials.
• Proficiency in MS Office and documentation processing.

Responsibilities

• Implement departmental policies and ensure adherence for controlled operations.
• Expedite orders, monitor supplier delivery and address delays.
• Coordinate packing lists, logistics, and freight forwarder finalization to meet project schedule.
• Provide regular progress/status updates to Lead Expeditor and stakeholders.
• Update PO status in procurement tracker and expediting modules.
• Ensure communication with suppliers, end users and team to meet delivery timelines.
• Identify opportunities for process improvements following international best practices.

Skills

Expediting

Procurement

MS Office

Documentation

Communication

Education

Any Graduate Degree & Diploma in Engineering/Technical

Job description

Education: Any Graduate Degree and Diploma in Engineering / Technical discipline

1. JOB OBJECTIVES (SUMMARY OF OVERALL JOB PURPOSE)
Expediting the supplier for delivery of bulk material, equipment’s and expedite the project documents deliverable to meet agreed delivery dates. Report the suppliers progress regularly and address the concern timely

2. KEY RESPONSIBILITIES:

• Implement approved departmental policies, processes, procedures and provide instructions to subordinateand monitor their adherence so that work is carried out in a controlled manner.
• Follow and comply to information Security Rules and data security measures in order to protect the companinformation / intellectual properties.

Day- to-day operations:

• Update regularly the order placement against each Purchase requisition and Material requisition
• Responsible for expediting the orders and ensures that the material is delivered on time with all applicable document deliverables.
• Monitor the supplier response on delivery and highlight the concern if any delay. Ensure the
  corrective actions are implemented.
• Ensure the availability of detailed packing list for all the deliverables. Coordinate with Logistic Band ensure the freight forwarder finalization on time to meet project schedule.
• Provide the progress / concern status to the Lead Expeditor regularly about material availability anshipments at supplier’s end as necessary.
• Responsible for updating the PO status on Procurement tracker / Expediting Module in the compu programme
• Follow the day-to-day operations related to own job to ensure continuity of work.
• Coordinate and arrange all the requested certificates and clarify the discrepancies to clear the
  inspection from supplier.
• Perform other job related duties as assigned by the section head
• Ensure the clear & smooth flow of communication with supplier, end user and all the team membeto achieve the delivery completion as per agreed schedule.
• Contribute to the identification of opportunities for continuous improvement of systems, processes and
  practices taking into account ‘international best practice’, improvement of business processes, cost reductioand productivity improvement.

Reporting:

• Prepare departmental reports on time and accurately to meet company and department requirements,
  policies and standards.

Safety, Quality & Environment & Information Security Rules :

• Comply with all relevant safety, quality and environmental management policies, procedures and controls to
  ensure a healthy and safe work environment.
• Ensure employees are aware and follow the information Security Rules and data security measures in order
  to protect the company information / intellectual properties

Related Assignments:

• Perform other related duties or assignments as directed on order to contribute to the continuous operations
  of the department.

3. KEY COMPETENCIES

• Knowledge of other languages will be an added advantage
• Very good knowledge in technical terms and report writing skills
• Sound knowledge of technical terminology, particularly that used in a marine environment
• Familiar with material standards / certification and Quality System.
• Working knowledge of international trade & shipping terms
• Possess knowledge of MS Office applications
• Leading other.
• Team oriented.
• Client / customer orientation.
• Planning and organizing.
• Ownership / accountability.
• Mentoring & coaching.

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