Executive/Sr.Executive - Pharma - Export Documentation & DGFT - Mumbai

HRD House; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

HRD House in Mumbai seeks an export operations professional to manage end-to-end export order processing in Microsoft Dynamics 365 and support the transition to SAP S/4HANA. The role requires handling customer master data, pricing, Incoterms, payment terms, and shipment details within ERP systems.

You will monitor export shipments, payments, and realisation of export proceeds, work with banks on remittances, and handle DGFT licenses and Advance Authorisation activities.

Qualifications

• Experience in end-to-end export order processing in ERP systems.
• Knowledge of Incoterms, pricing terms, and shipment details.
• Experience with DGFT, Advance Authorisation, and export compliance.
• Experience with FIRC/e-FIRC, BRC, remittance tracking and bank reconciliation.
• Strong Excel, MIS reporting, data reconciliation and documentation.
• Experience coordinating with Sales, Logistics, Finance, Supply Chain, banks and regulatory consultants.
• Experience with Microsoft Dynamics 365, SAP ECC or SAP S/4HANA in export order processing.

Responsibilities

• Base at Mumbai office and manage end-to-end export order processing in ERP.
• Maintain customer master data, export orders, pricing, Incoterms, payment terms, and shipment details.
• Monitor export shipments, outstanding payments, foreign remittances and realization of export proceeds.
• Handle FIRC/e-FIRC, BRC, bank realization statements, and reconciliation of export invoices with banks.
• Manage Advance Authorisation activities including application, licence utilisation, export obligation tracking, amendments and closure with DGFT.
• Experience with ICEGATE, EDPMS/IDPMS, RBI compliance and export-related bank discrepancies.
• Prepare export MIS reports, maintain compliance records, support audits, coordinate with Sales, Logistics, Finance, Supply Chain, banks and regulatory consultants.

Skills

MS Excel

MIS reporting

Data reconciliation

Coordination

ERP systems

Education

B.Com

BBA

Supply Chain

International Business

Tools

Microsoft Dynamics 365

SAP ECC

SAP S/4HANA

ICEGATE

Job description

Key Responsibilities

• Candidate will be based at Mumbai office and responsible for managing end-to-end export order processing in Microsoft Dynamics 365 and supporting the transition to SAP S/4HANA.


• Candidate should have experience in maintaining customer master data, export orders, pricing, Incoterms, payment terms, and shipment details in ERP systems.


• Candidate will be responsible for monitoring export shipments, outstanding payments, foreign remittances, and realization of export proceeds against invoices and shipping bills.


• Candidate should have experience in handling FIRC, e-FIRC, BRC, bank realization statements, and reconciliation of export invoices with bank remittances.


• Candidate will be responsible for managing Advance Authorisation activities, including application, licence utilization, export obligation tracking, amendments, and closure with DGFT.


• Candidate should have experience in EDPMS, IDPMS, ICEGATE, shipping bill closure, GR closure, RBI compliance, and resolving export-related discrepancies with banks.


• Candidate will be responsible for preparing export MIS reports, maintaining compliance records, supporting audits, and coordinating with Sales, Logistics, Finance, Supply Chain, banks, and regulatory consultants.

Preferred Candidate Profile

• Candidate should have B.Com, BBA, Supply Chain, or International Business. Female candidates with 38 years of relevant experience in Export Documentation, EXIM operations, commercial activities, and export compliance.


• Candidate should have experience in export realization, FIRC/e-FIRC, BRC, foreign remittance tracking, and coordination with authorized dealer banks.


• Candidate should have experience in Advance Authorisation/Advance Licence, DGFT procedures, licence utilization, export obligation monitoring, and compliance closure.


• Candidate should have experience in ICEGATE operations, customs documentation, EDPMS/IDPMS processes, RBI export regulations, and international trade documentation.


• Candidate should have experience in Microsoft Dynamics 365, SAP ECC, or SAP S/4HANA, preferably in export order processing and commercial operations.


• Candidate should have strong working knowledge of MS Excel, MIS reporting, data reconciliation, documentation, and coordination with multiple internal and external stakeholders.


• Candidate should preferably have experience in the Pharmaceutical, Chemical, API Manufacturing, or export-oriented manufacturing.