Executive/ Senior Executive - Admin

CBRE Group, Inc.; Chennai; On-site; INR 300,000 - 450,000; Full time

Job summary

CBRE Group, Inc. is seeking an administrative professional in Chennai, Tamil Nadu, to provide operational support to senior managers and ensure smooth day-to-day office administration. Responsibilities include preparing confidential documents, coordinating with HR for recruitment, managing meeting schedules, and generating operational reports. The ideal candidate should possess strong organizational skills and attention to detail to maintain effective operations and reporting.

Responsibilities

• Provide administrative and operational support to Senior Managers and business units.
• Manage office administration for efficient operations.
• Prepare confidential documents and reports.
• Review correspondence and ensure timely follow-up.
• Organize and coordinate meetings and internal communications.
• Coordinate with HR for recruitment and onboarding.
• Prepare shift schedules for Building Managers.
• Generate and submit operational reports as per timelines.
• Ensure accurate submission of employee reports.

Job description

Key Responsibilities

• Provide administrative and operational support to Senior Managers and business units.
• Manage CBRE office administration to ensure efficient and smooth day-to-day operations.
• Prepare confidential documents including proposals, letters, memoranda, reports, agendas, and presentations.
• Review incoming correspondence (email and paper), determine required actions, and ensure timely follow-up.
• Organize, arrange, and coordinate meetings, interviews, and internal communications.
• Coordinate with HR for recruitment activities, interview scheduling, hire requests, and documentation for offer processing.
• Collect and verify onboarding documents for new hires and support HR-related employee queries.
• Prepare shift schedules for Building Managers on a monthly basis.
• Generate and submit operational reports including Site Attendance, Monthly Management Report (MMR), IAQ, HSE, manpower, entrapment, and breakdown reports as per defined timelines.
• Ensure accurate and timely submission of direct and indirect employee reports to internal and client stakeholders.