Executive Secretary

Agp International Services; Mumbai; On-site; INR 700,000 - 1,000,000; Full time

Job summary

AGP International Services seeks a highly organized Executive Secretary to support senior management in Mumbai. You will manage calendars, handle communications, prepare reports, and ensure smooth coordination with internal teams and international clients.

Ideal candidates possess experience as an Executive Secretary/PA, strong English and Hindi communication, and a discrete, proactive approach in a fast-paced environment.

Qualifications

• Proven experience as Executive Secretary/Personal Assistant/Admin
• Excellent communication skills (English & Hindi preferred)
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Self-driven and adaptable to fast-paced work environment

Responsibilities

• Manage executive calendars, meetings, and appointments
• Handle emails, calls, and correspondence on behalf of management
• Prepare reports, presentations, and official documents
• Coordinate with internal teams and international clients
• Maintain confidential files, records, and documentation
• Arrange travel, meetings, and events
• Track tasks, follow-ups, and deadlines

Skills

Executive Support

Calendar Management

Email Drafting

Documentation

Coordination

Tools

MS Office

Google Workspace

CRM Tools

Job description

Job Description:

AGP International Services is looking for a highly organized and professional Executive Secretary to support senior management. The ideal candidate will be responsible for managing schedules, handling communications, preparing reports, and ensuring smooth coordination across departments and clients.

Note:

This role requires a high level of professionalism, confidentiality, and efficiency. Only candidates who meet the above criteria and possess relevant experience are encouraged to apply.

Key Responsibilities:

• Manage executive calendars, meetings, and appointments
• Handle emails, calls, and correspondence on behalf of management
• Prepare reports, presentations, and official documents
• Coordinate with internal teams and international clients
• Maintain confidential files, records, and documentation
• Arrange travel, meetings, and events
• Track tasks, follow-ups, and deadlines

Key Skills:

• Executive Support & Calendar Management
• Email Drafting & Professional Communication
• Documentation & Report Preparation
• Coordination & Multitasking
• Time Management & Attention to Detail

Required Candidate Profile:

• Proven experience as Executive Secretary Personal Assistant Admin
• Excellent communication skills (English & Hindi preferred)
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Self-driven and adaptable to fast-paced work environment

Computer Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Knowledge of Google Workspace (Docs, Sheets, Drive)
• Strong email handling and internet research skills
• Familiarity with CRM tools is an added advantage .