Executive Secretary

Taggd; Chennai District; On-site; INR 1,200,000 - 1,500,000; Full time

Job summary

A leading corporate firm is seeking a Secretary Executive in Chennai to assist in meeting preparations and manage logistics for Directors. The ideal candidate should have a graduate or post-graduate degree with a minimum of 10 years' experience supporting top executives. Strong organizational skills and proficiency in MS Office are essential. This role involves coordinating meetings, drafting communications, and ensuring compliance with statutory requirements.

Qualifications

• Minimum 10 years of experience as a Secretary to Directors or Top Executives.
• Familiarity with the Companies Act, 2013, and Board-related compliances is preferred.
• Ability to manage multiple tasks effectively.

Responsibilities

• Assist in preparation of agenda and notices for meetings.
• Coordinate logistics related to meetings with Directors.
• Draft and send official correspondence to Directors.
• Arrange travel and accommodation for Directors.
• Coordinating for video conferencing / physical meeting arrangements.
• Drafting and sending official correspondence/emails to Directors on behalf of the Company Secretary.
• Arranging travel, accommodation, and logistics for Directors attending meetings.
• Collecting disclosures, declarations, and other compliance documents from Directors.
• Proper filing and safe custody of Board papers, signed minutes, registers, and other secretarial records.
• Assisting in maintaining compliance calendars and trackers.
• Providing day-to-day assistance to the Company Secretary in secretarial and administrative matters.

Skills

Organizational skills

Coordination skills

Proficiency in MS Office

Confidentiality management

Education

Graduate / Post Graduate

Tools

MS Office

Job description

We are looking for Secretary Executive role.

Job Description – Secretary Executive.

Key Responsibilities:

• Assisting in preparation of agenda, notices, and papers for Board/Committee Meetings.
• Coordinating with Directors for availability and logistics related to meetings.
• Arranging Board and Committee meetings as per statutory requirements.
• Sending invitations, reminders, and meeting Documents to Directors.
• Coordinating for video conferencing / physical meeting arrangements.
• Drafting and sending official correspondence/emails to Directors on behalf of the Company Secretary.
• Arranging travel, accommodation, and logistics for Directors attending meetings.
• Collecting disclosures, declarations, and other compliance documents from Directors.
• Proper filing and safe custody of Board papers, signed minutes, registers, and other secretarial records.
• Assisting in maintaining compliance calendars and trackers.
• Providing day-to-day assistance to the Company Secretary in secretarial and administrative matters.

Desired Candidate Profile:

• Graduate / Post Graduate with a minimum of 10 years of relevant experience being a Secretary to Directors / Top Executives.
• Familiarity with Companies Act, 2013, Board-related compliances, exposure to Secretarial activities & in a listed company is preferred.
• Strong organizational and coordination skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks, maintain confidentiality, and work with senior management.