Executive - Sales Administration

B. Braun Group; Mumbai; On-site; INR 700,000 - 1,000,000; Full time

Job summary

B. Braun Group in Mumbai is seeking a proactive Tender & Commercial Operations specialist to manage government and private tenders, prepare quotations, and coordinate with sales, finance, legal, and regulatory teams to ensure timely submissions.

You will monitor GeM and e-procurement activity, maintain tender databases, and oversee distributor agreements, commissions, and contract compliance, while ensuring accurate pricing and taxation.

Qualifications

• Bachelor’s degree in business administration, Finance, Supply Chain, or related field.
• 2-5 years of experience in tender management, quotation preparation, or commercial operations (preferably in healthcare, medical devices, or government procurement sectors).
• Experience in handling GeM and other government procurement portals.

Responsibilities

• Tender Management, Quotation & Commercial Proposal Management, GeM & E-Procurement Portals responsibilities.
• Identify and evaluate government and private tenders relevant to the company’s products.
• Prepare, submit, and track tender applications in compliance with company policies and regulatory guidelines.
• Coordinate with internal teams (sales, finance, legal, regulatory) for approvals and documents.
• Ensure 100% tender submission with accuracy and on schedule to maximize win probability.
• Maintain a database of submitted tenders, competitor pricing, and bid outcomes.
• Prepare and issue quotations, price bids, and commercial proposals as per customer requirements.
• Ensure pricing, taxation, and terms & conditions accuracy before submission.
• Follow up on government outstanding payments and Earnest Money deposit collection as applicable.
• Maintain records of quotations issued and track conversion rates.
• List products/services, update pricing, and ensure GeM compliance.
• Monitor tenders and bidding opportunities on GeM and e-procurement platforms.
• Distributor Agreement Management: draft, review, and execute distributor agreements with legal and sales teams.
• Ensure all agreements comply with company policies and local laws; maintain repository of active/expired agreements.
• Track renewal dates and coordinate timely renewals or terminations.
• Commission Claims Processing: verify and process distributor commission claims as per agreements.
• Cross-check sales data, invoices, and claims; coordinate with sales, finance, and accounts to resolve discrepancies.
• Ensure timely disbursement of commissions and maintain proper financial records.

Skills

Tender management

Quotation preparation

GeM & e-procurement platforms

Contract management

Financial reconciliation

Internal coordination

Education

Bachelor’s degree in business administration, Finance, Supply Chain, or related field

Tools

MS Office

ERP/CRM systems

Job description

Job Description:

KRAs & Specific Roles

• Tender Management, Quotation & Commercial Proposal Management, Government e-Marketplace (GeM) & E-Procurement Portals:


• Identify and evaluate government and private tenders relevant to the company’s products.


• Prepare, submit, and track tender applications in compliance with Business Guidebook of the company and other policies/ regulatory guidelines.


• Coordinate with internal teams (sales, finance, legal, and regulatory) to gather necessary approvals and documents.


• 100% tender submission as per the set due date with zero error to make sure maximum winning probability.


• Maintain a database of submitted tenders, competitor pricing, and bid outcomes.


• Prepare and issue quotations, price bids, and commercial proposals as per customer requirements.


• Ensure accuracy in pricing, taxation, and terms & conditions before submission.


• Follow up for Government outstanding and Earnest Money deposit collection wherever it is due.


• Maintain records of quotations issued and track conversion rates.


• List products/services, update pricing, and ensure compliance with GeM guidelines.


• Monitor tenders and bidding opportunities on GeM and e-procurement platforms.


• Distributor Agreement Management:


• Draft, review, and execute distributor agreements in coordination with legal and sales teams.


• Ensure all agreements comply with company policies, industry regulations, and local laws


• Maintain an up-to-date repository of all active and expired agreements.


• Track agreement renewal dates and coordinate timely renewals or terminations.


• Commission Claims Processing:


• Verify and process distributor commission claims as per the terms outlined in agreements.


• Cross-check sales data, invoices, and claim submissions to ensure accuracy.


• Coordinate with sales, finance, and accounts teams to resolve discrepancies.


• Ensure timely disbursement of commissions and maintain proper financial records.

Key Skills & Competencies

• Knowledge of tendering processes and e-procurement platforms (GeM, CPP, E-tender portals).


• Experience in preparing quotations, pricing strategies, and commercial documentation.


• Strong attention to detail and compliance-oriented mindset.


• Proficiency in MS Office (Excel, Word) and ERP/CRM systems.


• Good communication and coordination skills for internal and external stakeholder management.


• Strong knowledge of contract management, distributor agreements, and financial reconciliation.


• Proficiency in MS Office (Excel, Word), ERP, and CRM systems.


• Good analytical skills to verify commission claims and contract compliance.


• Excellent communication and coordination skills for distributor management.


• Ability to work under deadlines and manage multiple agreements simultaneously

Qualifications & Experience

• Bachelor’s degree in business administration, Finance, Supply Chain, or related field.


• 2-5 years of experience in tender management, quotation preparation, or commercial operations (preferably in healthcare, medical devices, or government procurement sectors).


• Experience in handling GeM and other government procurement portals.

Requirements: