Executive Project Coordinator

Gurukool LLC; New Delhi; Hybrid; INR 420,000 - 640,000; Full time

Job summary

Gurukool LLC seeks a proactive Project Coordinator to manage multiple client projects and ensure timely deliverables. You will handle stakeholder communication, travel arrangements, and documentation, supporting events and conferences.

You will coordinate with internal teams and vendors, maintain dashboards, and prepare contracts and NDAs. Strong organizational skills and a can-do attitude are essential for success.

Qualifications

• Graduate degree in any discipline; postgraduate preferred.
• Excellent written and verbal communication skills required.
• Strong organizational and multitasking abilities; able to prioritize.

Responsibilities

• Coordinate multiple projects and ensure timely execution of deliverables.
• Prepare and share regular project status reports and trackers.
• Manage official email communication and respond to stakeholders within defined timelines.
• Coordinate with internal teams and external stakeholders to ensure smooth project execution.
• Maintain project dashboards, documentation, records, and trackers.
• Prepare and manage agreements, NDAs, amendments, and other project-related documents.
• Coordinate with vendors and support project implementation.
• Maintain organized digital documentation and version control.
• Plan and coordinate domestic and international conference participation.
• Research and book flights, hotels, and travel arrangements.
• Prepare detailed travel itineraries and manage travel documentation.
• Provide administrative and operational support before, during, and after events and conferences

Skills

Communication

Organizational skills

Multitasking

Independent work

Time management

Education

Graduate degree

Postgraduate degree preferred

Tools

Microsoft Office

Google Workspace

Travel booking tools

Job description

Role & responsibilities

• * Coordinate multiple projects and ensure timely execution of deliverables.
• * Prepare and share regular project status reports and trackers.
• * Manage official email communication and respond to stakeholders within defined timelines.
• * Coordinate with internal teams and external stakeholders to ensure smooth project execution.
• * Maintain project dashboards, documentation, records, and trackers.
• * Prepare and manage agreements, NDAs, amendments, and other project-related documents.
• * Coordinate with vendors and support project implementation.
• * Maintain organized digital documentation and version control.
• * Plan and coordinate domestic and international conference participation.
• * Research and book flights, hotels, and travel arrangements.
• * Prepare detailed travel itineraries and manage travel documentation.
• * Provide administrative and operational support before, during, and after events and conferences

Preferred candidate profile

• * Graduate in any discipline (Postgraduates preferred).
• * 2-5 years of experience in project coordination, operations, administration, or a similar role.
• * Excellent written and verbal communication skills.
• * Strong organizational and multitasking abilities.
• * Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• * Ability to work independently, prioritize tasks, and meet deadlines.
• * Experience in documentation, stakeholder coordination, and travel management will be an advantage.