Executive Project Coordinator

Gurukool LLC; New Delhi; Hybrid; INR 400,000 - 800,000; Full time

Job summary

Gurukool LLC in Delhi is seeking an efficient Project Coordination Executive to manage multiple initiatives, coordinate with stakeholders, and handle travel arrangements. The role requires strong communication, organization, and documentation skills to ensure timely deliverables across internal teams and external partners.

You will manage emails, reports, trackers, and travel itineraries while maintaining meticulous records and contracts.

Qualifications

• Graduate in any discipline; postgraduates preferred.
• 2–5 years of experience in project coordination, operations, administration, or similar.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience in documentation, stakeholder coordination, and travel management is a plus.

Responsibilities

• Coordinate multiple projects and ensure timely execution of deliverables.
• Prepare and share regular project status reports and trackers.
• Manage official email communication and respond to stakeholders within defined timelines.
• Coordinate with internal teams and external stakeholders for smooth project execution.
• Maintain project dashboards, documentation, records, and trackers.
• Prepare and manage agreements, NDAs, amendments, and other project-related documents.
• Coordinate with vendors and support project implementation.
• Maintain organized digital documentation and version control.
• Plan and coordinate domestic and international conference participation.
• Research and book flights, hotels, and travel arrangements.
• Prepare detailed travel itineraries and manage travel documentation.
• Provide administrative and operational support before, during, and after events and conferences

Skills

Project coordination

Operations

Administration

Stakeholder coordination

Travel management

MS Office

Google Workspace

Education

Any Postgraduate

Tools

Microsoft Office

Google Workspace

Job description

Role & responsibilities

• Coordinate multiple projects and ensure timely execution of deliverables.
• Prepare and share regular project status reports and trackers.
• Manage official email communication and respond to stakeholders within defined timelines.
• Coordinate with internal teams and external stakeholders to ensure smooth project execution.
• Maintain project dashboards, documentation, records, and trackers.
• Prepare and manage agreements, NDAs, amendments, and other project-related documents.
• Coordinate with vendors and support project implementation.
• Maintain organized digital documentation and version control.
• Plan and coordinate domestic and international conference participation.
• Research and book flights, hotels, and travel arrangements.
• Prepare detailed travel itineraries and manage travel documentation.
• Provide administrative and operational support before, during, and after events and conferences

Preferred candidate profile

• Graduate in any discipline (Postgraduates preferred).
• 2-5 years of experience in project coordination, operations, administration, or a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience in documentation, stakeholder coordination, and travel management will be an advantage.

Role Information

Role: Healthcare & Life Sciences - Other Industry

Type: Clinical Research / Contract Research

Department: Healthcare & Life Sciences

Employment Type: Full Time, Permanent

Role Category: Healthcare & Life Sciences - Other

Education

PG: Any Postgraduate