Executive Operations Specialist

PERI GmbH Formwork Scaffolding Engineering; CITY; On-site; INR 6,685,768 - 8,118,433; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k with company match

Paid holidays

Sick leave

Paid time off

Job summary

PERI USA seeks an Executive Operations Specialist to partner with the Executive Leaders, providing high-level executive support and driving cross-functional initiatives, operational excellence, and organizational effectiveness.

This role blends executive administration with strategic planning, project management, stakeholder engagement, and executive communications while handling confidential information with discretion in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent experience in a business-related field.
• PMP, CAPM, Agile, or similar certification preferred.
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and Copilot).
• 7+ years of experience supporting senior executives.
• Experience working directly with C-suite executives and senior leadership teams.
• Strong time management, organization, confidentiality, and business acumen.
• Strategic thinker with ability to set objectives and plans.

Responsibilities

• Provide strategic and administrative support to the Executive Leader by managing complex calendars, prioritizing competing demands, preparing presentations, reports, and communications, coordinating leadership meetings and events.
• Act as a project manager to drive organizational effectiveness by facilitating communication across departments, coordinating leadership priorities, tracking business objectives, KPIs, and action plans, preparing executive dashboards and updates, and ensuring accountability and follow-through on critical decisions and initiatives.
• Lead and manage cross-functional projects and business initiatives from planning through execution by developing project plans, timelines, and communication strategies, coordinating stakeholders, monitoring risks and dependencies, supporting management efforts, and delivering executive-level reporting on project status, outcomes, and recommendations.
• Coordinate agendas, logistics, travel arrangements, and expense management for executive and leadership activities.
• Draft, edit, and distribute executive communications, presentations, speeches, and leadership messaging.
• Facilitate meetings, document decisions, and track action items to ensure timely completion.
• Build and maintain effective working relationships with internal and external stakeholders.
• Serve as a liaison between leadership, employees, clients, vendors, and other business partners.
• Analyze business data and provide insights and recommendations to support decision-making.
• Develop and maintain reporting tools, dashboards, and project documentation.

Skills

Time management

Organization

Confidentiality

Business acumen

Strategic thinking

Stakeholder engagement

Executive support

Communication

Education

Bachelor's degree in Business Administration/Management/HR/Communications or related field

PMP

CAPM

Agile or similar certification

Tools

Microsoft 365

Job description

The main purpose of PERI’s Executive Operations Specialist (EXOPSPT) position is to serve as a strategic partner to the Executive Leaders, providing high-level executive support while driving cross-functional initiatives, operational excellence, and organizational effectiveness. The EXOPSPT combines traditional executive administration with strategic planning, project management, stakeholder engagement, and executive communications. Leveraging PERI’s resources, the EXOPSPT acts as a key point of contact, exercising sound judgment in handling highly confidential and sensitive information. In addition, it is the responsibility of the EXOPSPT position to be highly organized, proactive, business-savvy, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

What you'll do on a typical day:

• Provide strategic and administrative support to the Executive Leader by managing complex calendars, prioritizing competing demands, preparing presentations, reports, and communications, coordinating leadership meetings and events.
• Act as a project manager to drive organizational effectiveness by facilitating communication across departments, coordinating leadership priorities, tracking business objectives, key performance indicators (KPIs), and action plans, preparing executive dashboards and updates, and ensuring accountability and follow-through on critical decisions and initiatives.
• Lead and manage cross-functional projects and business initiatives from planning through execution by developing project plans, timelines, and communication strategies, coordinating stakeholders, monitoring risks and dependencies, supporting management efforts, and delivering executive-level reporting on project status, outcomes, and recommendations.
• Coordinate agendas, logistics, travel arrangements, and expense management for executive and leadership activities.
• Draft, edit, and distribute executive communications, presentations, speeches, and leadership messaging.
• Facilitate meetings, document decisions, and track action items to ensure timely completion.
• Build and maintain effective working relationships with internal and external stakeholders.
• Serve as a liaison between leadership, employees, clients, vendors, and other business partners.
• Analyze business data and provide insights and recommendations to support decision-making.
• Develop and maintain reporting tools, dashboards, and project documentation.

What you'll need to be successful:

• Post secondary education degree in Business Administration, Management, Human Resources, Communications, or a related field preferred (add standard language) or equivalent years of experience.
• PMP, CAPM, Agile, or similar project management certification preferred.
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and Copilot).
• 7+ years of experience supporting senior executives, including executive administration, chief of staff, project management, or business operations.
• Experience working directly with C-suite executives and senior leadership teams.
• Time Management: Prioritizes tasks, respects deadlines, demonstrates a sense of urgency, and manages time efficiently.
• Organization: Coordinates tasks, tracks details, and ensures quality and understanding.
• Confidentiality: Ability to maintain a high level of confidentiality with sensitive information.
• Business Acumen: Understands organizational and financial aspects, strategic planning, and industry awareness.
• Strategic Thinker: Anticipates future scenarios and plans to achieve long term goals by focusing on setting objectives, developing plans, and considering the broader impact of decisions.

What We Value:

• Positive Attitude: We believe in the power of a positive mindset to drive success and foster a thriving work environment.
• Entrepreneurial Spirit: If you have a vision, drive, and a willingness to innovate, we encourage and support your entrepreneurial spirit.
• Open-mindedness: Embrace new ideas and perspectives, contributing to a dynamic and inclusive workplace
• Passion for Work: We appreciate individuals who are passionate about their work, bringing enthusiasm and dedication to everything they do.
• Team Player: Collaboration is at the heart of our success. We value individuals who understand the importance of teamwork.

Why Join Us:

• Exciting Growth: Be part of a company that is on an upward trajectory, providing ample opportunities for personal and professional development.
• Caring Culture: Experience a workplace where the well‑being of employees is a priority, fostering a supportive and caring culture.
• Innovation: Contribute to an environment that values innovation and encourages you to bring your unique ideas to the table

Additional Information:

If you are ready for a fulfilling career with a company that values your skills, dedication, and individuality, we encourage you to submit your application.

PERI Offers a competitive benefits package which includes medical, dental, vision, supplemental options, 401k retirement with company match, paid holidays, sick leave, and paid time off. The allocated salary range for this position is $70,000.00 to $85,000.00 annually.

PERI participates in E-Verify. For additional information regarding E-Verify please go to www.e-verify.gov.

PERI USA is an equal opportunity employer and prohibits discrimination and harassment based upon membership in a protected class.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, or other classifications protected by state, local or federal law.

Following receipt of a conditional offer of employment, candidates may be required to have a Motor Vehicle Report (MVR) ran for candidates who drive company vehicles or receive vehicle allowances as permitted or required by applicable law.

If you require any reasonable accommodation to complete your application or if you have questions or difficulty using our online system or any part of the recruiting process, please email your request to [e-mail]; or call [phone].

We thank all applicants for their interest, however, only individuals selected for an interview will be contacted and considered a candidate.