Executive Operations Lead

Anubavam LLC; Zone 11 Valasaravakkam; Hybrid; INR 1,500,000 - 2,100,000; Full time

Job summary

Anubavam Technologies Pvt. Ltd. is seeking an Executive Operations Lead to strengthen the CEO’s office, translating priorities into coordinated execution.

You will enable the CEO to focus on high-value activities through structured processes, stakeholder engagement, and strategic project coordination. In a hybrid Chennai-based role, you will work with senior leaders, maintain rigorous documentation, and implement AI-powered productivity improvements while ensuring confidentiality and high

Qualifications

• 5+ years of experience supporting senior executives or coordinating cross-functional initiatives.
• Strong organizational, prioritization, and project coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with reliable follow-through.
• Confident working with senior leaders and following up diplomatically.
• High discretion handling confidential information.

Responsibilities

• Manage CEO office operations and executive calendar with prioritized engagements.
• Coordinate domestic and international travel and meeting logistics.
• Prepare agendas, notes, and action trackers for leadership meetings.
• Track commitments, deadlines, and ownership across leadership teams; escalate delays.
• Coordinate CEO-led strategic initiatives and provide milestone updates.
• Support stakeholder relationships with timely follow-ups and background info.

Skills

Executive support

Organizational skills

Communication skills

Project coordination

Discretion

Productivity tools

Tools

Productivity tools

Presentation tools

Collaboration tools

Task management tools

Job description

Executive Operations Lead Office of the CEO

Company: Anubavam Technologies Pvt. Ltd.
Location: Chennai preferred / Hybrid
Experience: 5+ years
Reports to: CEO

About the Role

We are looking for a proactive and highly organized Executive Operations Lead to strengthen the effectiveness of the CEO’s office. You will help translate priorities into coordinated execution, ensure leadership commitments are followed through, and enable the CEO to focus on high-value activities.

The role combines executive support, cross-functional coordination, stakeholder engagement, and operational discipline. It is suited to someone who works confidently with senior leaders, brings structure to a dynamic environment, and uses AI and modern productivity tools to improve efficiency.

Key Responsibilities

CEO Office Operations

• Manage the CEO’s calendar, prioritize engagements, and protect time for strategic work.
• Coordinate domestic and international travel, itineraries, and meeting logistics.
• Optimize schedules to improve productivity and reduce unnecessary travel.
• Ensure the CEO is well prepared for important meetings and engagements.

Leadership Coordination and Follow-through

• Prepare agendas and coordinate leadership meetings.
• Maintain accurate meeting notes, decision logs, and action trackers.
• Track commitments, responsibilities, and deadlines across leadership teams.
• Follow up with action owners to ensure timely completion.
• Identify and escalate delays, dependencies, and execution risks.

Strategic Initiative Coordination

• Coordinate CEO-led initiatives across strategic planning, product positioning, major customer engagements, leadership development, and special projects.
• Maintain milestone trackers and provide clear progress updates.
• Identify blockers and coordinate with relevant stakeholders to resolve them.
• Ensure stakeholders have clarity on responsibilities, timelines, and next steps.

Stakeholder and Relationship Management

• Maintain structured follow-up systems for key customers, strategic partners, advisors, mentors, industry contacts, and internal leaders.
• Support the CEO with relevant background information before stakeholder interactions.
• Ensure timely follow-ups and track commitments arising from important discussions.

Executive Communication and Meeting Preparation

• Prepare briefing notes, meeting summaries, presentations, and executive documents.
• Gather and organize relevant information from internal teams and external sources.
• Coordinate attendees, logistics, and supporting materials ahead of meetings.
• Review executive materials for clarity, accuracy, consistency, and completeness.

Process Improvement and Automation

• Establish practical systems that improve the functioning of the CEO’s office.
• Identify opportunities to simplify workflows and reduce manual effort.
• Use AI productivity tools and automation responsibly, with attention to accuracy and confidentiality.

Required Qualifications and Skills

• 5+ years of experience supporting senior executives, managing executive office operations, or coordinating cross-functional initiatives.
• Strong organizational, prioritization, and project coordination skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and maintain reliable follow-through.
• Confidence in working with senior leaders and following up assertively and diplomatically.
• High attention to detail and discretion when handling confidential information.
• Strong proficiency with productivity, presentation, collaboration, and task-management tools.

Preferred Experience

• Experience working directly with founders, CEOs, or other C-suite leaders.
• Exposure to SaaS, technology, consulting, or higher education.
• Familiarity with AI productivity tools and workflow automation.
• Experience coordinating across international teams and time zones.

What Success Looks Like

• The CEO has more protected time for strategic priorities and is consistently prepared for meetings.
• Leadership commitments have clear owners, deadlines, and timely follow-through.
• Strategic initiatives remain visible, with blockers and risks escalated early.
• Priority stakeholders receive consistent engagement and timely responses.
• Meetings, travel, documentation, and action-tracking processes run efficiently.

Role Scope

This position supports decision-making and coordinates execution. Functional leaders retain accountability for sales targets, product ownership, delivery, engineering, and HR. Strategic decision-making remains with the CEO.

Who Will Thrive in This Role

You are proactive, dependable, calm under pressure, and comfortable managing changing priorities. You build effective systems, communicate with tact, and focus on completed outcomes. You are technologically curious and take ownership of ensuring that important commitments do not fall through the cracks.