AI-Fluent Operations Coordinator / Executive Assistant

Seamlessassist; Indore District; On-site; INR 4,699,248 - 6,578,947; Full time

Job summary

A leading operations support company is seeking an experienced Executive Operations Coordinator in a remote role to enhance executive productivity. You will manage calendars, emails, and documents while leveraging AI tools to streamline processes. Ideal candidates will have 1-3 years of relevant experience and exceptional organizational skills. Proficiency in Google Workspace or Microsoft Office is preferred. This position requires availability during PST–EST hours.

Qualifications

• 1-3 years experience in executive support, administrative, or operations coordination roles.
• Strong organizational and multitasking skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones.
• Organize and prioritize executive inbox communications.
• Draft professional emails, reports, and documentation.

Skills

Organizational skills

Multitasking

B2+ English proficiency

Proficiency with Google Workspace or Microsoft Office

Job description

About the job Executive Operations Coordinator

Executive Operations Coordinator

Company:Seamless Assist
Location:Remote | PSTSchedule
Employment Type:Full-Time

Role Overview

Seamless Assist is seeking a highly organizedExecutive Operations Coordinatorto support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses oncalendar management, communication, operational coordination, and structured workflow support, while leveragingAI tools to improve efficiency.

Candidates must be available duringPST–EST business hoursand haveB2+ English proficiency.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones
• Organize and prioritize executive inbox communications
• Draft professional emails, reports, and documentation
• Track deadlines, tasks, and follow-ups for leadership
• Prepare meeting agendas, notes, and action items
• Maintain organized digital filing and documentation systems
• Support cross-functional communication and operational coordination
• Conduct research and compile information for executive decision-making
• UseAI tools (ChatGPT or similar)to assist with drafting, summarizing, and workflow organization

Requirements

• 1–3 years experiencein executive support, administrative, or operations coordination roles
• Availability duringPST–EST business hours
• Strong organizational and multitasking skills
• Proficiency withGoogle Workspace or Microsoft Office
• Ability to work independently with minimal supervision
• High level of professionalism and discretion