Executive Assistant

Navsoft; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Navsoft is seeking a proactive Executive Assistant to manage the CEO’s calendar, coordinate tasks, and handle domestic and international travel. You will ensure timely reminders and maintain a high level of organization to support executive operations.

The successful candidate will be detail-oriented, resourceful, and fluent in English, with strong experience in Google Workspace, MS Office, calendar and task tools like Notion, Asana, and Calendly.

Qualifications

• Proactive and highly organized Executive Assistant to manage CEO’s schedule.
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• Plan, organize, and maintain the CEO’s calendar and meetings.
• Track daily tasks and ensure reminders are sent on time.
• Coordinate internal and external meetings with prep materials.
• Book and manage travel itineraries and expenses.
• Maintain confidentiality with sensitive information.
• Draft quick communications and assist with light documentation.

Responsibilities

• Plan, organize, and maintain the CEO’s calendar and meetings.
• Track daily tasks and ensure reminders are sent on time.
• Coordinate internal and external meetings with prep materials.
• Book and manage travel itineraries and expenses.
• Maintain confidentiality with sensitive information.
• Draft quick communications and assist with light documentation.

Skills

Organizational skills

Communication skills

English proficiency

Time management

Attention to detail

Reliability

Multitasking

Personal tasks handling

Tools

Google Workspace

MS Office

Notion

Asana

Calendly

Job description

Navsoft is an enterprise technology and AI solutions company that helps organizations modernise, scale, and operate smarter in an increasingly complex digital world.

Through NavAI, our AI-first platform, we help organizations move beyond dashboards and workflows—toward autonomous, intelligent systems that reason, act, and continuously optimize business operations.What sets Navsoft apart is our ability to bridge strategy and execution - combining deep domain expertise, strong platform partnerships, and AI-led innovation to deliver solutions that are practical, scalable, and future-ready.Navsoft builds what modern enterprises run on.

Job Description

• Plan,organize, and maintain the CEO’s calendar — schedule meetings, calls, andfollow-ups.
• Trackdaily tasks and ensure reminders are sent on time.
• Coordinateinternal and external meetings, including prep material and follow-ups.
• Bookand manage travel: flights, hotels, local transport, and travelitineraries.
• Handleexpense tracking and vendor coordination related to travel and logistics.
• Maintainconfidentiality while handling sensitive information.
• Draftquick communications and assist with documentation or lightcorrespondence.
  

Requirements

We’re looking for a proactive and highly organized ExecutiveAssistant to manage the CEO’s schedule, coordinate tasks, and handle domesticand international travel. The ideal candidate is detail-oriented, resourceful,and able to anticipate needs before they arise.

• Excellentorganizational and communication skills.
• Strongcommand of English (written and spoken).
• Hands-onwith Google Workspace / MS Office / calendar and task tools (Notion,Asana, Calendly, etc.).
• Attentionto detail and ability to handle multiple priorities calmly.
• Reliable,punctual, and comfortable handling both professional and personal tasks.