Executive - Office Administration

CIEL HR Services; Ernakulam; On-site; INR 180,000 - 300,000; Full time

Job summary

CIEL HR Services is seeking an Executive - Office Administration to organize day-to-day operations and provide clerical support to managers and staff. The role requires multitasking, handling office equipment, scheduling meetings, arranging travel, and maintaining records and databases.

Ideal candidates will be well-organized with excellent written and verbal communication skills, familiarity with MS Office, and the ability to manage office policies and processes efficiently.

Qualifications

• Proven experience as an Administrator, Administrative Assistant or relevant role.
• Familiarity with office policies and procedures.
• Experience with office management tools (MS Office software).
• Excellent organizational and time-management skills.

Responsibilities

• Book meetings and schedule events.
• Order office stationery and supplies.
• Maintain internal databases.
• Keep employee records (physical and digital).
• Maintain a filing system for data on customers and external partners.
• Distribute incoming and outgoing mail.
• Prepare regular reports and presentations.
• Organize, store and print company documents as needed.
• Answer and redirect phone calls.
• Make travel arrangements.
• Handle queries from managers and employees.
• Update office policies and ensure compliance with them.

Skills

Office administration

Time management

Communication

MS Office proficiency

Tools

MS Office

Job description

About the job Executive - Office Administration

We are looking for a responsible Administrator to organize our companys day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

The candidateshould be highly organized and able to multitask with ease. The Administrators main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

Responsibilities

• Book meetings and schedule events
• Order office stationery and supplies
• Maintain internal databases
• Keep employee records (physical and digital)
• Maintain a filing system for data on customers and external partners
• Distribute incoming and outgoing mail
• Prepare regular reports and presentations
• Organize, store and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements
• Handle queries from managers and employees
• Update office policies and ensure compliance with them

Requirements and skills

• Proven experience as an Administrator, Administrative Assistant or relevant role
• Familiarity with office equipment, including printers and fax machines
• Knowledge of office policies and procedures
• Experience with office management tools (MS Office software, in particular)
• Excellent organizational and time-management skills
• Strong written and oral communication skills