EXECUTIVE N - SALES ADMINISTRATION

Asian Paints; Bhagalpur; On-site; INR 350,000 - 550,000; Full time

Job summary

Asian Paints in Bhagalpur, Bihar, is seeking a warehouse/operations professional to oversee customer service, warehouse management, and infrastructure projects. The role includes improving OCT, stock verification, and capex execution across warehouse and sales offices.

The candidate will coordinate with regional teams on overhead budgets, manage vendor payments, ensure statutory compliance, and support audits. Strong focus on safety and timely monthly reporting is essential.

Responsibilities

• Review of Order Cycle Time (OCT) for delivery of material to customers (dealers, project sites, etc.) based on orders received at warehouse and per defined benchmark.
• Review with customers and sales team regularly for identification and resolution of material service related issues.
• Support to other businesses like Home Improvement in terms of material storage and delivery.
• Monitor and improve productivity of CFA manpower at warehouse.
• Conduct stock verification as per defined frequency and take measures to control stock variances.
• Maintain documents and legal agreements related to warehouse operations.
• Implement and ensure usage of Transport Management System to improve customer service parameters, review and rationalize route plans.
• Assess infrastructure requirements at the warehouse and sales offices and propose capex projects.
• Execute Capex Projects as per project implementation schedule.
• Assist and provide inputs to Regional Commercial team on proposals for annual overheads budget.
• Monitor and ensure freight cost per ton (CPT) and other overheads are within budgeted limits.
• Process vendor payments as per defined payment terms.
• Monitor and ensure no pending payments, open goods receipts and open advances at each vendor level.
• Coordinate with vendors for outstanding closure and quarterly balance confirmation within defined timelines.
• Track and ensure timely renewal of statutory licenses applicable for warehouse and office operations.
• Updation of compliances in statutory portal (GRC) as per due dates.
• Initiate corrective and preventive actions for identified statutory non-compliances.
• Participate and support with relevant documents during audits like ISO, 5S, Internal Audit.
• Monitor safety parameters and conduct safety audits as per schedule to provide safe working environment at warehouses and office premises.
• Prepare and circulate monthly reports on various parameters in a timely manner.

Job description

Location:

Bhagalpur, BR, IN

Areas of Work: Sales & Marketing Job Id: 14817

Customer Service

• Review of Order Cycle Time (OCT) for delivery of material to Customers (Dealers, Project Sites etc.) based on orders received at Warehouse and as per defined benchmark
• Review with customers and sales team on regular basis for identification and resolution on material service related issues
• Support to other businesses like Home Improvement in terms of material storage and delivery

Warehouse Management

• Monitor and improve the productivity of CFA Manpower deployed at Warehouse
• Conduct stock verification as per defined frequency and take measures to control stock variances
• Maintain documents and legal agreements related to Warehouse operations
• Implement and ensure usage of Transport Management System to improve customer service parameters, timely Review and rationalization of route plans

Warehouse and Office Infrastructure

• Assess infrastructure requirements at the warehouse and sales offices and accordingly propose the capex projects
• Execution of Capex Projects as per project implementation schedule

Overheads

• Assist and provide inputs to Regional Commercial team on the proposals for annual overheads budget
• Monitor and ensure freight cost per ton (CPT) and other overheads are within the budgeted limits

Vendor Payments

• Process the vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances at each vendor level
• Coordinate with Vendors for outstanding closure and quarterly balance confirmation within the defined timelines

Statutory Compliances and Audits

• Track and ensure timely renewal of statutory licenses applicable for warehouse and office operations
• Updation of compliances in statutory portal (GRC) as per the due dates
• Initiate corrective and preventive actions for identified statutory non-compliances
• Participate and support with relevant documents during audits like ISO, 5S, Internal Audit

Safety

• Monitor safety parameters and conduct safety audits as per schedule to provide safe working environment at warehouses and office premises

Reports

Prepare and circulate monthly reports on various parameters in a timely manner