EXECUTIVE N - FIELD READINESS

Asian Paints; Mumbai; On-site; INR 250,000 - 350,000; Full time

Job summary

Asian Paints is seeking a capable events and training coordinator in Mumbai to manage participant coordination, travel, lodging, and logistics for a multi-day program.

You will oversee vendor relationships, data management, and pre/post-training support, ensuring timely reporting and smooth onboarding for attendees within budget constraints.

Responsibilities

• Participant coordination at the Venue and manage batch composition.
• Handle hotel bookings and payment processing.
• Coordinate with vendors for training supplies and manage POs.
• Develop and share assessments/quizzes; collate reports on attendance, test scores, and workbook completion.
• Serve as a helpline for participant queries and onboard buddies.
• Process payments related to travel, accommodation, and vendor services.

Job description

Job Description:

External Job Description

Key Responsibilities:

• 1. Participant Coordination:
  • Participant coordination at the Venue
  • Manage batch composition and maintain participant records.
  • Pre-program coordination with the participants to ensure awareness of the training details till they reach the venue.
• 2. Accommodation & Travel:
  • Handle hotel bookings and payment processing.
  • Collate stay details from participants and manage cancellations within set deadlines.
  • Maintain accurate and updated data on participant logistics.
  • End to End coordination with the travel desk to ensure smooth travel
• 3. Vendor Management:
  • Coordinate with vendors for training supplies
  • Onboarding Competitive vendors
  • Initiate and track Purchase Orders (POs).
  • Ensure timely delivery and quality compliance from vendors.
• 4. Data Management:
  • Develop and share assessments/quizzes as required.
  • Collate and maintain reports on attendance, test scores, and workbook completion.
  • Uploading all program details on Learning Management Systems of AP
  • Collation of qualitative and quantitative feedback from participants of functional academy
  • Creation of Mailers for the program for publishing to the internal organization
• 5. Support & Helpline:
  • Conduct pre-training hygiene checks and ensure readiness.
  • Serve as a helpline for participant queries.
  • Map and assign buddies for the participants and ensure smooth onboarding for the participants
  • Consolidate insights into structured reports.
• 6. Finance & Budgeting:
  • Process payments related to travel, accommodation, and vendor services.
  • Coordinate with finance teams and ensure adherence to budget guidelines.