Executive- HR Warehouse Operations

Foxtale; Mumbai; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

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Job summary

Foxtale in Mumbai seeks an HR & Warehouse Operations Executive to manage day-to-day HR operations, 3PL manpower coordination, attendance and payroll inputs, recruitment coordination, onboarding, HR MIS, statutory compliance, and warehouse procurement support.

The role requires strong coordination, meticulous attention to detail, timely execution, and the ability to work with manpower vendors, warehouse teams, Finance, and other stakeholders to ensure compliant, smooth operations.

Qualifications

• Experience in HR operations and 3PL coordination.
• Ability to coordinate with vendors, warehouse teams and Finance.

Responsibilities

• Attendance, payroll inputs and workforce tracking for 3PL manpower.
• Recruitment coordination and deployment of warehouse staff.
• Onboarding and employee documentation management.
• Attrition analysis and HR MIS reporting.
• Statutory compliance and wage records management.
• Warehouse procurement, admin support and vendor coordination.

Skills

Coordination skills

Attention to detail

Timely execution

Stakeholder management

Job description

The HR & Warehouse Operations Executive will be responsible for managing day-to-day HR operations, 3PL

manpower coordination, attendance and payroll inputs, recruitment coordination, employee onboarding, HR

MIS, statutory compliance, and warehouse procurement and administrative support. The role requires strong

coordination skills, attention to detail, timely execution, and the ability to work closely with manpower

vendors, warehouse teams, Finance, and other internal stakeholders to ensure smooth and compliant

operations.

You're Responsibilities-

1. 1. Attendance, Payroll Inputs & Workforce Tracking

   Maintain and update daily attendance records for third-party logistics (3PL) manpower.

   Reconcile planned versus actual manpower, including absenteeism and overtime.

   Validate monthly wage-register inputs and coordinate with vendors for discrepancies.

   Ensure attendance data is accurate and submitted within defined timelines.

2. 2. Recruitment & Manpower Vendor Coordination

   Coordinate recruitment and manpower sourcing for approved warehouse vacancies.

   Schedule interviews, follow up on offers, and coordinate candidate joining and deployment.

   Liaise with manpower vendors to ensure the timely availability of required workforce.

   Arrange replacement manpower for critical absenteeism and urgent operational requirements.

   Track open positions and follow up to ensure timely closure.

3. 3. Onboarding & Employee Documentation

   Manage joining formalities and employee documentation before deployment.

   Coordinate employee induction and ensure all required documents are collected and verified.

   Maintain employee records and update the employee master database.

   Ensure employee documentation is complete, accurate, and properly filed.

4. 4. Attrition Analysis & HR MIS

   Maintain accurate records of employee exits and attrition reasons.

   Track recruitment, attendance, attrition, and manpower-related data.

   Prepare and publish monthly HR MIS reports within the defined timeline.

   Analyse manpower trends and highlight recurring absenteeism, attrition, and staffing concerns.

   Ensure HR trackers and reports are updated and accurate.

5. 5. Statutory Compliance & Employee Support

   Coordinate with manpower vendors to obtain and track wage registers, PF/ESIC records, labour licences, and other applicable statutory documents.

   Maintain compliance checklists and ensure documents are submitted within prescribed timelines.

   Support internal and external audits by providing the required documentation.

   Address employee queries and coordinate with relevant teams for resolution.

   Escalate critical employee issues and compliance risks to the appropriate stakeholders.

6. 6. Warehouse Procurement, Administration & Vendor Support

   Raise and track purchase orders (POs) for warehouse repair and maintenance, IT, infrastructure, and other approved requirements.

   Coordinate with vendors to obtain quotations and secure the necessary internal approvals.

   Ensure supporting documents, invoices, and purchase records are complete and properly maintained.

   Coordinate with Finance and vendors for invoice processing and payment follow-ups.

   Maintain a weekly payment tracker and proactively escalates overdue payments.

   Support day-to-day warehouse administration and vendor coordination to ensure smooth operations.