Executive - Facility

cw; Gurugram District; On-site; INR 450,000 - 750,000; Full time

Job summary

Cushman & Wakefield seeks an Executive - Facility to supervise soft and engineering services across the complex, report to the Operation Manager, and ensure smooth operations in Gurugram. You will conduct regular rounds, supervise maintenance and safety, coordinate with vendors and clients, prepare management reports, and ensure compliance with statutory and contractual requirements.

The role requires proactive leadership, strong coordination with security and accounts, and timely action on

Responsibilities

• Supervise soft services, engineering services and other services per scope of work to ensure smooth operation.
• Take regular rounds of the complex and oversee major or critical activities.
• Supervise any major or minor breakdowns affecting employees.
• Generate periodical reports required by management.
• Monitor budgeted expenditures and inform management of non-budgeted foreseen costs.
• Discuss approvals for purchases and manpower with management.
• Submit invoices on time and ensure timely payment to vendor staff.
• Submit MMR (Monthly Management Report) on schedule.
• Review with client and Operation Manager to identify discrepancies.
• Review PPM schedules, log books, checklists, service records and test certificates.
• Ensure compliance with C&W standards and maintain required documents.
• Ensure 100% statutory compliance by contractors (ESI, PF, insurance etc.).
• Coordinate with AMC service providers for regular and breakdown maintenance.
• Interact with residents during daily rounds and meetings about premises issues.
• Enforce safe work practices and verify that duties for Electrical Supervisor are performed.
• Ensure duty rosters are followed; arrange replacement staff as needed.
• Guide team in timely action on resident complaints and escalate to management as needed.
• Coordinate with governmental agencies for NOC and permissions.
• Ensure Accounts functions are timely and aligned with management expectations.
• Pave way for revenue growth for the condominium.
• Adhere to guidelines in the agreement and expedite recovery of outstanding amounts within legal bounds.
• Assess security status from daily reports and liaise with police in untoward situations.
• Maintain good liaison with local public for a safe environment.
• Manage day-to-day property requirements and inspect property for maintenance needs and improvements.

Job description

Executive - Facility

• Reports to Operation Manager and Client Supervises activities pertaining to all soft services, engineering services and other services as per scope of work to ensure smooth operation.
• Takes regular rounds of the complex and take feed/ supervise any major or critical activity taking place the complex.
• Supervise any major/minor breakdown which will affect the employees.
• Generates periodical reports as required by the Management.
• Keep a control on the budgeted expenditure and appraise the management of any non-
• budgeted expenditure foreseen.
• To discuss with management regarding all necessary approvals for purchases and manpower.
• Timely submission of all invoices and bills and timely payment of all vendor staff
• Timely submission of MMR (Monthly Management report)
• Regularly reviews with client and Operation Manager and highlights any operational discrepancies if any.
• Review all PPM schedules, log books & checklist, service records and test certificates.
• Ensure the process and documents are followed and documents are maintained as per C&W standards
• Ensures 100% statutory compliance by contractors like ESI, PF, insurance etc.
• Co-ordinates with Annual Maintenance Contract (AMC) service providers for regular & break down maintenance activities.
• Interact with residents on daily rounds and scheduled meetings regarding any issue pertaining to the premises.
• Implements safe work practices and ensures that team members/ vendors meet all safety guidelines/ requirements. To ensure that all duties assigned to the Electrical Supervisor / Supervisor Panel (Advance) are being undertaken and should be cross checked, if needed.
• To ensure that duty roster of C&W staff is followed strictly. In case of sudden absenteeism, vendor SPOC/off duty staff should be contacted to ensure that adequately trained man-power is present at site.
• To guide the team for timely action on resident complaints and raise the level of complicated issues to the management for early resolution.
• To coordinate and liaise with governmental agencies for all necessary NOC s and permissions.
• To ensure that the functions of Accounts department are in time and in accordance to the expectations of Management.
• To seek growth of revenue generation for the condominium.
• To ensure the adherence to guidelines mentioned in agreement.
• To expedite the recovery of any outstanding (This has to be within the legal boundaries and any challenges faced to be informed to the management)
• To take stock of Security situation through daily reports from security officer of the site and ensure preparedness in normal circumstances as well as liaise with police department in case of any untoward situations.
• To maintain good liaisons with immediate external/local public for ensuring safe environment.
• Manage any other day-to-day requirements of property
• Inspect property for damages or maintenance requirements; schedule maintenance
• improvements

INCO: “Cushman & Wakefield”