Executive- Crew Accountant

NauticFleet; Mumbai; On-site; INR 420,000 - 640,000; Full time

Job summary

NauticFleet is seeking an Executive - Crew Accounts to manage allotment and payroll processes for seafarers. You will handle allotment approvals in PAL, send monthly vessel communications, and prepare data on receipt of vessel details.

You will coordinate with Masters and overseas banks, ensure timely submissions by SLA, and streamline procedures to improve accuracy across wage balances and remittance administration.

Responsibilities

• Allotment approving bank details of crew in PAL for processing allotment
• Send monthly allotment message to vessels by 15th of every month
• Prepare allotment data on receipt of details from vessel
• Coordinate with Master for any allotment related query
• Communicate with overseas banks for non-receipt queries of allotments requested by seafarers
• Submit allotment data within 25th of every month as per SLA
• Streamline the allotment process to improve efficiency and accuracy
• Balance of wages and track monthly wage balances for all vessels
• Coordinate with Master for BOW related queries
• Coordinate with FPD for approval and incidental expenses
• Prepare balance of wages working file for remittance
• Offsigners’ wage sheets update in PAL
• Payroll processing and send monthly Portage Bill messages by 25th
• Check all approval messages from concerned department on vessel confirmation
• Finalize portage bill by 2nd of the following month
• Close payroll in PAL and send payslips to vessels
• Send month-end documents by 30th of every month
• Scrutiny of ledger with supporting from Master/Sea Chef
• Coordinate with Master for D11 queries
• Coordinate with purchaser on discrepancies in provisions and bonds invoices
• Month-end closure requires cooperation from vessel and FPD
• Conduct briefings with Master and officers to optimize briefing processes

Job description

Job Description:

Position - Executive - Crew Accounts

AllotmentApproving bank details of crew's in PAL for processing allotmentSend monthly allotment message to vessels by 15th of every month.Prepare allotment data on receipt of details from vessel.Co-ordinate with Master for any allotment related query.Communication with the overseas banks for non-receipt queries of the allotments requested by seafarers.Submitting the allotment data within stipulated time frame of 25th of every month and meet deadline as per SLAStreamline the allotment process to improve efficiency and ensure accuracy.Balance of wagesKeeping track of monthly balance of wages for all vessel.co - ordinating with master for any BOW related query.Co-ordinating with FPD for approval , incidental expenses.Preparing balance of wages working file for the remittance.Offsigners’ wage sheets are received within stipulated timelines and duly updated in PAL.Payroll ProcessingSend monthly Portage Bill message to vessels by 25th of the every month for updating of other earnings / deduction in PAL and for monthly documents.On confirmation received from vessel, check all approval messages from concerned department.Finalize the portage bill by 2nd of the subsequent month.Close the payroll in PAL and send pay slip to respective vessels.Month end documentsSend monthly month end documents message to all vessel by 30th of every month.Scrutiny of Ledger with supporting’s received from Master/Sea chef.Co- ordinating with master for D11 quires.Co-ordinate with purchaser if there is any discrepancy in provision and bond invoices.Month-end closure requires full cooperation from the vessel and FPD, along with timely submission of all required documents.Swfs & Briefingchecking Indian crew list of every vessel and finding Indian crewquarterly process to pay indian crew unionProactively conducted briefings with the Master and officers whenever required.It is necessary to optimize the briefing process to prevent captains from joining without receiving the required briefing.