Account Assistant/Executive-Shipping (Full-time Govandi (E) Mumbai)

Executive Ship Management (ESM); Navi Mumbai; On-site; INR 400,000 - 520,000; Full time

Job summary

Executive Ship Management (ESM) in Navi Mumbai seeks a Vessel Accounting professional to manage remittance, wages, victualing, and related financial processes for seafarers across vessels. The role requires careful handling of Provident Fund, P&I statements, and timely reporting to Head Office.

The ideal candidate will have hands-on vessel accounting experience and be proficient with the Phoenix software, ensuring accurate and compliant financial records for crew and vessels.

Qualifications

• Experience in vessel accounting and payroll processing.
• Knowledge of Phoenix accounting software is a plus.

Responsibilities

• Handle remittance, SOAs, crew wages, victualing, and crew expenses on vessels.
• Assist in preparing Statements of Accounts and timely report generation.
• Process allotments of seafarers accurately and on time.
• Respond to seafarers and vessels messages promptly.
• Prepare monthly allotments, balance of wages, and leave wages per schedule.
• Prepare monthly portage bills.
• Handle CTM requests, wage deductions, vessel communications, and leave wage statements.
• Submit Provident Fund/Union dues to the Provident Fund authority on time.
• Update seafarers' family insurance details and send consolidated report.
• Assist in preparing P&I statements and update Head Office.
• Complete accounting functions for crew wages, victualing, expenses.
• Maintain record of portage bills from ships.
• Maintain record of allotments remitted by Head Office and deductions through portage bills.
• Manage agents' disbursement and crew expenses; ensure settlement through Head Office.
• Maintain SOA showing ship-wise expenses and recoverables.
• Maintain records of victualing and bonded stores on all vessels.
• Keep record of cash advances to vessel and forward vouchers.
• Check and compile P&I claims for seafarers and record in Phoenix.
• Maintain records of family insurance deductions.

Skills

Vessel account experience

Job description

Responsibilities:

Candidate with Vessel Account experience :-

• Responsible for handling the remittance, SOAs, crew wages, crew victualing, Crew Expenses and miscellaneous expenses. Timely clearance of the provident fund, Balance of Wages etc., update the same in software system & handling miscellaneous tasks as per the vessel accounting process
• Assisting in preparing the Statement of Accounts within the time frame and with accuracy and generation of reports.
• Assisting in processing the allotment of the seafarers accurately and on time.
• Timely and effectively replying to messages from seafarers and vessels.
• Assisting in preparation of allotments monthly / Balance of wages and leave wages and to be sent as per schedule.
• Assisting Preparation of monthly portage bill.
• Cash to master (CTM) request, Balance of wages deductions, vessels communication & Leave Wages Statement.
• Submission of Provident Fund /Union dues to Provident Fund authority for payment on or before due date.
• Updation of seafarers family insurance details on monthly basis and sending consolidated report to Head Office
• Assisting in preparation of Protection & Indemnity (P&I) statement within time frame on receipt of complete documents from manning department, travel department. Protection & Indemnity (P&I) to be sent to Head Office and further same to be updated in software accordingly.
• To complete accounting functions of the company pertaining to crew wages, crew victualing, Crew Expenses and miscellaneous expenses incurred on vessels accounts.
• To maintain continuous record of portage bills received from ships (soft copy).
• Maintain continuous record of allotments remitted by Head Office and ensure deductions made through portage bill (soft copy).
• Agents disbursement and expenses pertaining to crew and victualing. Ensure prompt settlement of above expense through the Head office.
• Maintain Statement of Accounts (SOA) showing ship wise expense, including expenses recoverable from floating staff and charters.
• To maintain continuous record of victualing and bonded stores account on all vessels.
• Keep record of all cash advanced to vessel by Head Office or vessels agents and forward necessary debit/credit vouchers to head office.
• To check, verify and complete & compile the expenses related to Protection & Indemnity (P&I) claim of seafarers for their vessels, record same in Phoenix.
• To maintain the records of family insurance deductions made