Executive - Billing

Tata Motors; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Tata Motors in Pune is seeking a Billing Executive to manage order processing, invoicing, and documentation with strict adherence to FIFO norms. You will coordinate with regional teams and SHQ to ensure orders are billed and dispatched as planned.

The role requires expert SAP usage, MS Excel with macros, and VB/VBA for data management. You will generate daily, weekly, and monthly MIS, maintain accurate records, and support dispatch with timely paperwork for government vehicle documents.

Qualifications

• Proficiency in SAP is mandatory.
• Strong Excel, macros, and VB/VBA skills are essential.
• Experience with billing, invoicing, order processing, and MIS activities is required.
• High-volume data handling with accuracy is critical.
• Must be able to work in a three-shift operation and coordinate with multiple teams.

Responsibilities

• Process orders and generate invoices accurately in SAP.
• Maintain MIS reports daily, weekly, and monthly using Excel.
• Coordinate document handover to C&F agents for dispatch.
• Ensure compliance with FIFO norms and 5S/workplace safety standards.

Skills

Billing & invoicing

Data analysis

Attention to detail

Time management

Communication

Three-shift operation

Automotive billing experience

Tools

SAP

MS Excel

Excel Macros

VB/VBA

Job description

Job Description Billing Executive

Shift: Three-Shift Operations

Job Purpose

Responsible for accurate and timely order processing, invoicing, documentation, MIS preparation, and coordination with internal teams and Reginal teams to ensure all eligible orders are billed and dispatched as per plan, FIFO norms, and defined timelines.

Key Responsibilities

1. Order Processing & Billing

• Monitor orders received as per plans from Regions and SHQ, including backorder reports.
• Plan and monitor orders eligible for invoicing and ensure timely billing.
• Verify the correctness and completeness of orders before execution.
• Ensure billing is carried out as per FIFO norms and approved processes.
• Ensure all completed and eligible orders are executed within defined timelines.
• Prepare and process invoices accurately in SAP.
• Handle invoice printing and related statutory documents, including Form-21, Form-22, and other applicable documents for government vehicles.

2. MIS & Data Management

• Prepare raw data and MIS reports in Excel on a daily, weekly, and monthly basis.
• Prepare and maintain billing, order, backorder, and execution-related reports.
• Ensure accuracy and timely submission of MIS reports to relevant stakeholders.
• Use Excel Macros and VB/VBA for data processing, reporting, and automation.

3. Documentation & Dispatch Coordination

• Ensure timely handover of billing and vehicle-related documents to C&F agents for timely dispatch.
• Maintain proper records of various documents, including reversed vehicle documents, second copies of invoices, and other billing records.
• Track documents sent and received through courier services and maintain appropriate records.
• Ensure documents are properly filed, traceable, and readily available when required.

4. Systems & Process Compliance

• Use SAP effectively for order processing, billing, and related activities.
• Ensure accuracy of system entries and billing transactions.
• Follow established billing, documentation, dispatch, and record-keeping procedures.
• Maintain 5S standards at the workplace and ensure compliance with safety requirements.

Required Skills & Qualifications

• Proficiency in SAP is mandatory.
• Proficiency in MS Excel, Excel Macros, and VB/VBA is mandatory.
• Good understanding of billing, invoicing, order processing, and MIS activities.
• Strong data-handling and analytical skills.
• Excellent attention to detail and accuracy.
• Ability to manage high-volume transactions within defined timelines.
• Good coordination and communication skills.
• Willingness to work in a three-shift operation.
• Prior experience in automotive billing, sales administration, order processing, logistics, or a similar environment will be an advantage.

Key Competencies

• SAP and Excel expertise
• Billing and order processing
• MIS preparation and data analysis
• Accuracy and attention to detail
• Documentation and record management
• Time management and execution focus
• Coordination with internal and external stakeholders
• Process discipline
• Safety and 5S compliance

Key Performance Indicators (KPIs)

• Timely and accurate invoicing
• Order execution within defined timelines
• Billing adherence to FIFO norms
• Accuracy of billing and statutory documents
• Timely submission of daily, weekly, and monthly MIS
• Effective monitoring of order plans and backorders
• Timely document handover to C&F agents
• Proper document tracking and record maintenance
• Compliance with SAP, 5S, safety, and company processes