Executive Assistant - Vertoz

Vertoz; Mumbai; On-site; INR 1,000,000 - 1,600,000; Full time

Job summary

Vertoz seeks an experienced Executive Assistant to provide high-level administrative and coordination support to senior leadership. This role emphasizes proactive executive support, stakeholder management, and AI-enabled workflows to boost productivity and strategic execution.

You will work across teams, manage calendars, travel, reports, and prepare presentations, while maintaining confidentiality and adapting to a remote-friendly, time-zone aware environment.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, Management or related field.
• 3+ years as Executive Assistant or similar supporting C-suite executives.
• Experience supporting a Director, MD, CEO, or President.
• Practical experience using AI tools and AI-enabled workflows.
• Experience in Media, AdTech, AI, IT, SaaS, or Digital Marketing is advantageous.
• Strong calendar management, travel coordination, and stakeholder management.
• Experience in a remote/distributed environment preferred.
• Excellent verbal and written communication.

Responsibilities

• Manage Director’s calendar, meetings, travel, and itineraries.
• Coordinate with internal teams, clients, vendors, and partners on meetings and deliverables.
• Track action items, projects, priorities, and timelines for timely closure.
• Prepare presentations, reports, agendas, minutes, correspondence, and trackers.
• Support leadership with business coordination, research, documentation, and day-to-day admin needs.
• Leverage AI tools to improve productivity, research, documentation, reporting, and workflow automation.
• Coordinate across Sales, Marketing, Finance, HR, Operations, and Technology.
• Maintain confidentiality of information and digital records with discretion.

Skills

Calendar management

Executive communication

Stakeholder management

Remote work experience

Meeting coordination

Research & documentation

Time zone coordination

Adaptability

Education

Bachelor’s degree in Commerce/Business Administration/Management

Postgraduate qualification

Tools

ChatGPT

Gemini

Microsoft Copilot

Claude

Perplexity

Job description

We are seeking an experienced Executive Assistant to provide high-level administrative, business, and coordination support to senior leadership. Unlike a traditional administrative role, this position emphasizes proactive executive support, stakeholder management, business follow-ups, and technology-enabled productivity. The ideal candidate will leverage AI tools and digital workflows to enhance executive efficiency, manage priorities, and ensure seamless coordination across teams and business activities.

Who we are:

Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies. For more details, please visit our website here .

What you will do:

• Manage the Director’s calendar, meetings, appointments, travel, and itineraries.
• Coordinate with internal teams, clients, vendors, and business partners on meetings, follow-ups, and deliverables.
• Track action items, projects, priorities, and timelines and ensure timely closure.
• Prepare presentations, reports, meeting agendas, minutes, correspondence, and trackers.
• Support leadership with business coordination, research, documentation, and day-to-day administrative requirements.
• Use AI tools such as ChatGPT, Gemini, Microsoft Copilot, Claude, Perplexity, or similar platforms to improve productivity, research, documentation, reporting, and workflow automation.
• Coordinate across departments such as Sales, Marketing, Finance, HR, Operations, and Technology.
• Maintain confidential information, records, and digital documentation with discretion.
• Coordinate effectively across different time zones and manage virtual communication in a remote environment.
• Handle ad-hoc administrative, operational, and business requirements for senior leadership.

Requirements

• Bachelor’s degree in Commerce, Business Administration, Management, or a related discipline. Postgraduate qualification will be an added advantage.
• 3+ years of experience as an Executive Assistant, Senior Executive Assistant, Management Assistant, Executive Coordinator, or similar role.
• Prior experience supporting a Director, MD, CEO, President, or C-suite executive.
• Practical experience using AI tools / AI-enabled workflows.
• Experience in Media, Advertising, AdTech, AI, IT, Technology, SaaS, or Digital Marketing will be an advantage.
• Strong experience in calendar management, travel coordination, executive communication, reporting, and stakeholder management.
• Prior experience working in a remote/distributed environment is preferred.
• Excellent Communication skills Verbal and written