Executive Assistant To Managing Director

Kores; Mumbai; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Kores is seeking an Executive Assistant to support the Founders Office in Mumbai. The role focuses on managing schedules, coordinating with senior leaders and external stakeholders, and handling confidential information with discretion.

You will prepare briefing notes, MIS dashboards and manage cross-functional communications to ensure timely execution of priorities, while supporting both professional and personal scheduling for the Founder.

Qualifications

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 3–7 years of experience as an Executive Assistant or in similar roles.
• Experience with Promoters, CXOs, MDs or senior leadership preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.
• Excellent follow-up, coordination and organizational skills.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, maturity, discretion and professional etiquette.
• Strong attention to detail and ownership mindset.
• Willingness to work with flexibility as per JMD’s requirements.

Responsibilities

• Manage and prioritize the Founder’s calendar, appointments, meetings, travel and daily schedule.
• Coordinate meetings with agendas, briefing notes and required documents.
• Optimize the Founder’s schedule for maximum efficiency.
• Act as central coordination point between Founder’s Office and business functions.
• Maintain action trackers and follow up with teams for timely closure of tasks.
• Track important deadlines and deliverables; provide updates.
• Support cross-functional projects and initiatives led by the Founder’s Office.
• Coordinate with senior management, customers, vendors and stakeholders.
• Draft and manage emails, letters, presentations, and official correspondence.
• Handle confidential communications with utmost discretion.
• Prepare MIS reports, dashboards, management reports and performance summaries.
• Compile business data for management reviews and decision-making.
• Conduct basic research and prepare briefing notes as required.
• Coordinate business reviews and management meetings.
• Arrange domestic and international travel and itineraries.
• Support the Founder in professional and personal scheduling as required.
• Handle ad-hoc assignments and special projects.

Skills

Executive coordination

Calendar management

MIS reporting

Stakeholder management

Presentation skills

Analytical thinking

Confidentiality

Ownership mindset

Time management

Cross-functional coordination

Follow-up & execution

Education

Bachelor’s degree

MBA/PGDM (added advantage)

Tools

MS Office

Google Workspace

Excel

PowerPoint

Job description

Position:

Executive Assistant to Founders Office

Location:

Mahim (Mumbai HO)

Experience Required:

37 yrs

Qualification:

Graduate in any discipline; MBA/PGDM will be an added advantage.

Job Purpose:

To provide high-level executive support to the Joint Managing Director, ensuring effective management of schedules, communication, meetings, follow-ups, and confidential matters. The role will also support the Founder’s Office in coordinating with internal teams and key external stakeholders to ensure timely execution of priorities.

Job Description:

• Manage and prioritize the Founder’s calendar, appointments, meetings, travel and daily schedule.
• Coordinate meetings and ensure agendas, briefing notes and required documents are prepared in advance.
• Optimize the Founder’s schedule and ensure alignment of priorities for maximum efficiency.
• Act as a central coordination point between the Founder’s Office and various business functions.
• Maintain action trackers and follow up with respective teams to ensure timely closure of key tasks.
• Track important business commitments, deadlines and deliverables and provide timely updates.
• Support cross-functional projects and special initiatives led by the Founder’s Office.
• Coordinate with senior management, customers, vendors and other key stakeholders.
• Act as a professional and discreet liaison with Promoters, CXOs, senior leaders and other important stakeholders.
• Draft and manage emails, letters, presentations and official correspondence.
• Handle confidential communications and business information with utmost discretion.
• Prepare MIS reports, dashboards, management reports, presentations and performance summaries.
• Compile business data and information required for management reviews and decision-making.
• Conduct basic research and prepare briefing notes as required.
• Coordinate business reviews and management meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodation and other related requirements.
• Support the Founder in professional and personal scheduling, wherever required.
• Handle ad-hoc assignments and special projects entrusted by the Founder’s Office.

Desired Candidate Profile

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in Founder’s/CEO’s Office.
• Prior experience working with Promoters, CXOs, MDs or Senior Leadership will be preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.
• Excellent follow-up, coordination and organizational skills.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, maturity, discretion and professional etiquette.
• Strong attention to detail and ownership mindset.
• Willingness to work with flexibility as per the JMD’s requirements.

Key Competencies

Executive Coordination | Calendar & Time Management | MIS & Reporting | Stakeholder Management | Cross-Functional Coordination | Follow-up & Execution | Presentation Skills | Analytical Thinking | Confidentiality | Time Management | Problem Solving | Ownership Mindset