Executive Assistant To Managing Director

Advanced Telemed Services Pvt Ltd; Mumbai; Presencial; INR 800.000 - 1.200.000; Jornada completa

Descripción de la vacante

Advanced Telemed Services Pvt Ltd in Mumbai is seeking an exceptional Executive Assistant to be the right hand to our CEO and COO. You’ll keep the trains running by tracking coverage, protecting calendars, and ensuring nothing important slips in a high-trust, fast-moving environment.

You’ll manage calendars across time zones, coordinate meetings, prepare agendas, and handle inbox triage. You’ll also support HR coordination, onboarding logistics, credentialing reminders, and billing follow-ups to

Formación

• 3+ years as an Executive Assistant or similar high-responsibility support role.
• Exceptional organization and follow-through; ability to close loops proactively.
• Strong written and verbal communication and sound judgment.
• Comfort working independently in a remote, fast-moving environment.
• Discretion with confidential business information.
• Fluency with calendar, email, spreadsheets, and common productivity tools.

Responsabilidades

• Operational visibility & coordination: monitor shift coverage and flag gaps early.
• Executive & calendar support: manage CEO/COO calendars and prepare agendas.
• HR support: onboarding logistics, credentialing reminders, PTO/coverage tracking.
• Billing & finance operations support: assist with invoicing and follow-ups.
• Reminders & general support: keep deadlines and renewals on track; handle ad-hoc projects.

Conocimientos

Executive support

Calendar management

Communication

Discretion

Remote work

Herramientas

Calendar apps

Email

Spreadsheets

Descripción del empleo

Executive Assistant to the CEO & COO

Advanced Telemed provides teleradiology services to hospitals, imaging centers, and emergency departments. As a distributed operation, we run on tight coordination, clear communication, and dependable follow-through.

We're looking for an exceptional Executive Assistant to serve as the right hand to our CEO and COO and, just as importantly, to be leadership's eyes and ears into the day-to-day. You'll keep the trains running: tracking coverage, chasing down loose ends, protecting calendars, and making sure nothing important slips. This is a high-trust role for someone who is organized, discreet, proactive, and genuinely enjoys being the person who holds it all together.

What you'll do

Operational visibility & coordination

• Serve as leadership's daily pulse on operations: who's on shift, who's covering, and where there are gaps or no-shows flagging issues early rather than after the fact.
• Monitor reader/radiologist availability and shift coverage against the schedule, and escalate coverage risks before they become problems.
• Track action items across the team and follow up to ensure things actually get done.

Executive & calendar support

• Own and manage the calendars for the CEO and COO scheduling, rescheduling, and protecting focus time.
• Coordinate meetings across time zones, prepare agendas, and capture and circulate follow-ups.
• Handle inbox triage, drafting, and correspondence on behalf of leadership as needed.

HR support

• Support day-to-day HR coordination: onboarding logistics, document collection, credentialing reminders, and PTO/coverage tracking.
• Act as a first point of contact for routine staff questions and route them appropriately.
• Help maintain organized, confidential personnel records.

Billing & finance operations support

• Assist with billing coordination tracking submissions, chasing missing information, and flagging discrepancies to the right people.
• Help keep invoicing, follow-ups, and payment records organized and current.

Reminders & general support

• Keep leadership ahead of deadlines, renewals, and commitments through a reliable reminder system.
• Handle ad-hoc projects, research, travel, and the range of tasks a trusted EA takes on.

What you bring

• 3+ years as an Executive Assistant, operations coordinator, or similar high-responsibility support role.
• Exceptional organization and follow-through you close loops without being asked twice.
• Strong written and verbal communication, and sound judgment about what to escalation vs. handle.
• Comfort working independently in a remote, fast-moving environment.
• Discretion with confidential business, financial, and personnel information.
• Fluency with calendar, email, spreadsheets, and common productivity/collaboration tools.

Nice to have

• Experience in healthcare, radiology, telemedicine, or another clinical/services environment.
• Familiarity with billing, credentialing, or HR workflows.
• Experience supporting a distributed or shift-based team.

What success looks like in the first 90 days

• Leadership never wonders "who's covering today?" you already know and have flagged the gaps.
• Calendars run smoothly with no double-bookings or missed commitments.
• Action items are tracked in one place and consistently followed through.
• Billing and HR loose ends are being caught and closed before they escape.