Executive Assistant to Managing Director

Sayarmal Infra Metals Pvt. Ltd.; Jaipur; On-site; INR 446,000 - 781,000; Full time

Job summary

Sayarmal Infra Metals Pvt. Ltd. Jaipur is seeking an highly organized Executive Assistant to the Managing Director who can act as the MD’s right hand for day-to-day coordination and administrative support.

You will manage the MD’s calendar, meetings, travel, emails and communications, prepare MOMs, track action items, ensure timely follow-ups, and coordinate with banks, vendors and external stakeholders while maintaining strict confidentiality and professional discretion.

Qualifications

• 2+ years of experience as an Executive Assistant, Admin Executive or Office Coordinator.
• Excellent communication and interpersonal skills.
• Highly organized, trustworthy and discreet with confidential information.
• Proactive and capable of ownership with minimal supervision.

Responsibilities

• Manage the MD’s calendar, meetings, appointments & travel.
• Coordinate meetings, prepare MOMs and track action items.
• Ensure timely follow-ups on delegated tasks.
• Manage calls, emails and communications.
• Coordinate with banks, CA, vendors and external stakeholders.
• Track renewals, documentation and compliance deadlines.
• Handle petty payments and account-related coordination.
• Maintain MIS, records and important documents.
• Coordinate MD’s personal administrative requirements when delegated.

Skills

Calendar management

Meeting coordination

Follow-up management

Communication skills

Stakeholder management

Discretion/confidentiality

Organizational skills

Proactive/ownership

Job description

Company Description Sayarmal Infra Metals Pvt. Ltd. is a leading steel trading and distribution company serving India’s infrastructure, manufacturing, engineering, and construction sectors with high-quality steel products and dependable supply chain solutions. The company offers an extensive portfolio of long and flat steel products, including angles, beams, channels, TMT bars, rails, HR/CR sheets, GP/GC sheets, PPGI, and pipes. With a group legacy of over 40 years and operations established in 2016, Sayarmal Infra Metals Pvt. Ltd. has supported 1,218 clients across 7 states, contributing to more than ₹18,000 Crores in client revenue through the supply of over 0.35 million tons of steel. The organization is known for its focus on quality, timely delivery, and customer-centric service, building long-term partnerships across multiple industries. Its expertise spans steel trading, distribution, industrial and construction steel supply, supply chain management, and project procurement for large-scale infrastructure solutions.

Position: Executive Assistant to Managing Director

Sayarmal Infra Metals Pvt. Ltd. | Jaipur

We’re looking for a highly organized, trustworthy, and proactive Executive Assistant to the Managing Director who can act as the MD’s right hand for day-to-day coordination and administrative support.

What You’ll Own

• Manage the MD’s calendar, meetings, appointments & travel
• Coordinate meetings, prepare MOMs and track action items
• Ensure timely follow-ups on delegated tasks
• Manage important calls, emails and communications
• Coordinate with banks, CA, vendors and external stakeholders
• Track renewals, documentation and compliance deadlines
• Handle authorized petty payments, petty cash and account-related coordination
• Maintain accurate MIS, records and important documents
• Coordinate MD’s personal/household administrative requirements when delegated
• Independently handle routine requirements so the MD can stay focused on business growth and strategic priorities
• Maintain strict confidentiality and high professional discipline

What Success Looks Like

You will be expected to:

• Maintain 100% calendar & meeting coordination accuracy
• Achieve 95%+ weekly follow-up completion
• Keep important communication timely and organized
• Maintain 99%+ documentation and record accuracy
• Independently close 98%+ routine administrative & coordination requirements
• 2+ years of experience as an Executive Assistant, Admin Executive or Office Coordinator preferred
• Excellent communication and interpersonal skills
• Highly organized with strong attention to detail
• Trustworthy, discreet and comfortable handling confidential information
• Proactive enough to identify and close tasks without constant supervision
• Comfortable supporting both official and delegated personal administrative requirements

What You’ll Gain

• High-trust role working directly with company leadership
• Clearly defined KPIs and scorecard-based performance reviews
• Growth in executive coordination, MIS, documentation & stakeholder management
• Career progression toward Senior EA / Executive Coordinator / Strategic EA
• Fixed monthly salary with performance-linked recognition
• Potential eligibility for long-term profit-sharing opportunities after 3 years of consistent performance

If you are highly dependable, organized, proactive, and capable of taking ownership of the MD’s day-to-day coordination, we’d like to hear from you.