Executive Assistant to Founders – Mumbai 6+ Years – Full Time

HypTechie; Mumbai; On-site; INR 1,200,000 - 1,900,000; Full time

Job summary

Upstox is seeking an experienced Executive Assistant to provide end-to-end administrative and operational support to the Founders. This role requires exceptional organization, resourcefulness, and discretion to manage multiple priorities while safeguarding confidential information.

You will maintain complex calendars across time zones, coordinate meetings, travel, and events, draft correspondence, and act as a trusted liaison with internal teams, partners, and investors to keep leadership

Qualifications

• 6+ years of experience as an Executive Assistant, preferably supporting CXOs or Founders.
• Proven ability to manage complex calendars and travel arrangements with discretion.
• Excellent written and verbal communication and strong prioritization skills.

Responsibilities

• Manage complex calendars, appointments, and scheduling across multiple time zones.
• Coordinate and organize meetings, events, and business reviews with internal and external stakeholders.
• Prepare, review, and edit key documents, presentations, and reports for leadership meetings.
• Anticipate Founders’ needs and proactively manage priorities to ensure focus on strategic initiatives.
• Handle confidential communications and documents with the highest level of professionalism.

Skills

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Job description

Location: Mumbai (On-site, 5 Days/Week)

Department: Human Resources / Founders' Office

Employment Type: Full-Time

About Upstox

At Upstox, we're building the future of investing - simple, powerful, and for everyone. We are one of India's fastest-growing fintech platforms, backed by visionaries such as Mr. Ratan Tata and Tiger Global, on a mission to make wealth creation accessible to every Indian. From first-time investors to seasoned traders, millions trust us to power their financial journeys. We're not just moving fast - we're moving with purpose. If you thrive in a high-energy, high-impact environment, this is where you belong.

The Role: Executive Assistant to Founders

We are looking for a seasoned Executive Assistant to provide end-to-end administrative and operational support to our Founders. This role requires someone who is highly organized, resourceful, and proactive - capable of managing multiple priorities seamlessly and maintaining utmost confidentiality in all interactions. As the right hand to our Founders, you'll ensure smooth day-to-day functioning, manage critical communications, and help optimize their time for strategic focus.

Key Responsibilities

Administrative & Executive Support

• Manage complex calendars, appointments, and scheduling across multiple time zones.
• Coordinate and organize meetings, events, and business reviews with internal and external stakeholders.
• Prepare, review, and edit key documents, presentations, and reports for leadership meetings.
• Anticipate Founders’ needs and proactively manage priorities to ensure focus on strategic initiatives.

Travel & Event Coordination

• Plan and manage travel arrangements - including flight bookings, accommodations, visas, and itineraries.
• Oversee logistics for meetings, conferences, and office events, ensuring seamless execution.

Communication & Stakeholder Management

• Act as a trusted liaison between Founders and internal teams, external partners, and investors.
• Handle confidential communications and documents with the highest level of professionalism.
• Draft and manage correspondence, meeting notes, and follow-ups to ensure alignment and execution.

Operational Excellence

• Partner with admin and facilities teams to maintain a smooth and efficient office experience.
• Manage vendor coordination, invoice processing, and expense tracking as needed.
• Support internal engagement and communications initiatives for the leadership office.

Who You Are

• Bachelor’s degree with 6+ years of experience as an Executive Assistant, preferably supporting CXOs or Founders in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organization, prioritization, and multitasking abilities.
• High level of discretion, integrity, and confidentiality in handling sensitive information.
• Proficient in Google Workspace / MS Office and scheduling or travel management tools.
• A self-starter with a solution-oriented mindset and a passion for enabling leaders to perform at their best..