Executive Assistant to Executive Director

Talent Destination; Mumbai; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Talent Destination is seeking an Executive Assistant to support the Managing Director and senior leadership in Mumbai. The role requires handling confidential information, managing calendars, scheduling meetings, and coordinating with internal departments and external stakeholders to ensure timely execution of initiatives.

The ideal candidate will draft documents, prepare meeting agendas and minutes, and assist with meeting preparations and travel plans, maintaining high professionalism and

Qualifications

• Experience supporting Directors or C-suite in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking capabilities.

Responsibilities

• Provide executive support to Directors by managing official and personal activities.
• Manage calendar, appointments, meetings, travel plans, and priorities.
• Coordinate with internal teams and external stakeholders for timely decisions.
• Draft communications, agendas, minutes, and follow-up actions.
• Serve as primary coordination point among MD, leadership, customers, vendors, and consultants.
• Maintain confidential records and supervise personal scheduling and matters.
• Prepare management reports and MIS for business reviews.
• Foster professional relationships across the organization.

Skills

Executive support

Calendar management

Email management

Document drafting

Meeting preparation

Stakeholder coordination

Discretion/confidentiality

Job description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Provide comprehensive executive support to the Directors by managing all official and personal activities efficiently and confidentially.
• Manage the director's calendar, appointments, meetings, travel plans, itineraries, and daily priorities.
• Coordinate with internal departments and external stakeholders to ensure timely execution of business initiatives and decisions.
• Managing business correspondence, meeting agendas, minutes, and follow-up on actionable.
• Act as the primary point of coordination for communication among the MD, senior leadership, customers, vendors, bankers, consultants, and other stakeholders.
• Manage the MD's personal schedule, travel, appointments, family commitments, and other confidential personal matters with discretion.
• Maintain organized and secure records of confidential business, legal, and personal documents, ensuring easy retrieval and complete confidentiality.
• Monitor key assignments and strategic projects, proactively following up with cross-functional teams to ensure timely completion.
• Assist the MD in prioritizing tasks, managing deadlines, and handling sensitive issues requiring sound judgment and discretion.
• Prepare and analyse management reports, MIS, and other information required for business reviews and decision-making.
• Build strong working relationships across the organization while maintaining the highest standards of professionalism, integrity, and confidentiality.
• Close coordination with house helps, drivers, and all concerned people to manage personal chores.