Executive Assistant to Director – MIS & Administration

DGS Group Builders And Developers; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Benefits offered by this job

On-site role in Mumbai

Direct exposure to senior leadership

Data-driven environment

Job summary

DGS Group Builders And Developers in Mumbai is seeking an Executive Assistant to the Director to manage calendars, prepare agendas, and coordinate across HR, Sales, Accounts, Projects, Purchase and Admin. This role supports leadership with precise reporting, confidential handling of documents, and cross-functional collaboration.

The position emphasizes advanced Excel, Tally Prime, PowerPoint, and MIS reporting, with on-site duties in Mumbai and exposure to large-scale real estate projects within

Qualifications

• Proficiency in advanced Excel functions and dashboard creation.
• Experience with Tally Prime for financial records and invoicing.
• Strong MS Word and PowerPoint skills for reports and presentations.
• Experience in MIS reporting and providing executive support.
• Experience with financial tracking and budget compliance.

Responsibilities

• Provide end-to-end executive support to the Director—manage calendars, meetings, agendas, and action items.
• Design and deliver MIS dashboards and strategic reports to support KPI tracking and leadership visibility.
• Maintain accurate financial records in Tally Prime, process invoices, and monitor expenses.
• Liaise between the Director’s office and HR, Sales, Accounts, Projects, Purchase and Admin to drive initiatives.
• Maintain confidentiality and organized filing systems; support ad-hoc analytical and presentation needs.

Skills

Advanced Excel

Tally Prime

MS Word

MS PowerPoint

MIS Reporting

Executive Support

Financial Tracking

Education

MBA/PGDM degree

Tools

Tally Prime

Job description

About The Opportunity

A leading diversified conglomerate in the Real Estate & Infrastructure Development sector, DGS Group operates across Mumbai and pan-India markets, driving large-scale residential, commercial, and mixed-use projects. We prioritize operational excellence, data-driven governance, and agile executive support to accelerate strategic decision-making at the C-suite level. The Executive Assistant to the Director plays a mission-critical role in enabling leadership effectiveness through intelligent MIS, financial tracking, and cross-functional coordination.

Role & Responsibilities

• Provide end-to-end executive support to the Director—manage complex calendars, prioritize meetings, prepare agendas, track action items, and ensure seamless workflow alignment.
• Design and deliver dynamic MIS dashboards and strategic reports (daily/weekly/monthly) using advanced Excel functions to support business reviews, KPI tracking, and leadership visibility.
• Maintain accurate financial records in Tally Prime, process invoices, track Director-level expenses, and monitor payment logs to ensure compliance and budget adherence.
• Act as the primary liaison between the Director’s office and key departments (HR, Sales, Accounts, Projects, Purchase, Admin) to drive initiative execution and deadline adherence.
• Ensure absolute confidentiality in handling sensitive documents, maintain digital and physical filing systems with zero error, and uphold executive discretion in all communications.
• Anticipate leadership needs, proactively resolve logistical bottlenecks, and support ad-hoc projects requiring analytical, organizational, and presentation excellence.

Skills & Qualifications

Must-Have

• Advanced Excel (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS/COUNTIFS, IF, Data Validation, Dashboard Creation)
• Tally Prime
• MS Word
• MS PowerPoint
• MIS Reporting
• Executive Support
• Financial Tracking

Preferred

• Experience in Real Estate or Construction industry
• MBA/PGDM degree
• Experience supporting C-suite executives

Benefits & Culture Highlights

• Work directly with senior leadership in a high-impact, data-driven environment that values initiative and precision.
• Grow within a diversified group with exposure to cross-functional operations and large-scale project governance.
• On-site role in Mumbai with a culture of professionalism, accountability, and strategic alignment.