Executive Assistant To Director

Actualise Business Solutions; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Actualise Business Solutions is seeking an Executive Assistant to the Director in Pune to provide high‑level administrative support and help manage the Director’s daily activities. The role requires 5+ years of experience in real estate administration, superior organization, confidentiality, and the ability to coordinate calendars, travel, and meetings.

You will liaise with internal teams and external partners, prepare presentations and reports, maintain records, and ensure smooth office

Qualifications

• 5+ years of experience in executive support.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Director's calendar, including meetings, appointments, and travel arrangements.
• Organize and prioritize correspondence, including emails and phone calls.
• Assist in preparing presentations, reports, and documents for meetings and projects.
• Coordinate with internal teams and external partners to ensure smooth execution of projects.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Maintain organized files, records, and documentation for easy retrieval.
• Help manage daily office operations and ensure administrative functions run efficiently.
• Anticipate the Director’s needs and proactively manage tasks and priorities.
• Attend meetings with the Director, take notes, and ensure follow-up actions are completed.

Skills

Calendar management

Communication

Document prep

Confidentiality

Stakeholder liaison

Job description

Job: Executive Assistant - Director

Location: Pune (PMC/PCMC)

Reports To: Director

Working Days: 6 days (Mon-Sat)

Industry: Real Estate

Years of Exp: 5+ yrs

NOTE: Looking from only real estate industry.

Role Overview:

• As the Executive Assistant to the Director, you will provide high-level administrative support and ensure the efficient running of the Director's daily activities.
• You will act as a key liaison between the Director and other departments, clients, and stakeholders.
• The ideal candidate is organized, detail-oriented, and able to handle multiple tasks while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize and prioritize correspondence, including emails, phone calls, and other communications.
• Assist in preparing presentations, reports, and documents for meetings and projects.
• Coordinate with internal teams and external partners to ensure smooth execution of projects and initiatives.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Maintain organized files, records, and documentation for easy retrieval and reference.
• Help manage daily office operations and ensure all administrative functions are running efficiently.
• Anticipate the Director’s needs and proactively manage tasks, deadlines, and priorities.
• Attend meetings with the Director when necessary, take notes, and ensure follow-up actions are completed.