Executive Assistant To Director

Rusoma Laboratories; Indore District; On-site; INR 500,000 - 600,000; Full time

Job summary

Rusoma Laboratories is seeking an experienced Executive Assistant to the Director in Vijay Nagar, Indore. The role provides high-level administrative, operational, and secretarial support, acting as the primary liaison for internal and external stakeholders.

The candidate will manage complex schedules, coordinate communications, prepare reports and presentations, and ensure seamless day-to-day functioning of the Directors office. Fluency in English is mandatory; French is a plus.

Qualifications

• 3 to 10 years of proven experience as an Executive Assistant, Personal Assistant, or Secretary supporting senior leadership.
• Strong organizational and multitasking abilities with high discretion.
• Excellent English written and verbal communication; French knowledge is a plus.

Responsibilities

• Calendar & Schedule Management: efficiently manage appointments, meetings, and travel itineraries.
• Communication & Coordination: draft emails, letters, reports, and presentations; liaise with internal and external stakeholders.
• Meeting Management: prepare agendas, take minutes, and follow up on action items across teams.
• Documentation & Record Keeping: maintain confidential files and administrative documentation.
• Gatekeeping & Liaison: handle correspondence, calls, and visitors professionally.
• Proactive Task Management: prioritize needs and drive projects to completion.

Skills

Calendar management

Communication

Discretion

Time management

Professional etiquette

Tools

MS Office

Job description

Experience: 3 to 10 Years

Gender Preference: Female Candidate

Location: Vijay Nagar, Indore

Language Proficiency: English (Mandatory), French (Preferred)

We are looking for an experienced, highly organized, and polished Executive Assistant to the Director to provide high-level administrative, operational, and secretarial support. The ideal candidate will act as a primary point of contact for internal and external stakeholders, manage complex schedules, coordinate communications, and ensure the seamless day-to-day functioning of the Directors office.

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Directors appointments, meetings, calendar, and travel itineraries.
• Communication & Coordination: Act as the primary bridge of communication between the Director, internal departments, and external clients/partners. Draft emails, letters, reports, and professional presentations.
• Meeting Management: Prepare meeting agendas, take detailed minutes, and follow up on key action items across teams.
• Documentation & Record Keeping: Maintain confidential files, records, reports, and administrative documentation.
• Gatekeeping & Liaison: Handle incoming correspondence, calls, and visitors with utmost professionalism and discretion.
• Proactive Task Management: Prioritize conflicting needs, anticipate executive requirements, and follow through on projects to successful completion.

Candidate Profile & Qualifications

• Experience: 3 to 10 years of proven experience working as an Executive Assistant, Personal Assistant, or Secretary supporting senior leadership.
• Gender: Female candidate preferred.
• Location: Candidates based in or willing to work in Vijay Nagar, Indore.
• Languages:
  • English: Excellent written and verbal communication skills (Mandatory).
  • French: Basic or working knowledge of French will be considered an added advantage (Preferred).
  • Ready to travel.

Skills & Competencies

• High proficiency in MS Office (Word, Excel, PowerPoint) and office productivity tools.
• Strong organizational, multi-tasking, and time-management abilities.
• Impeccable professional etiquette, high emotional intelligence, and absolute discretion regarding confidential information.