Executive Assistant to Chief Executive Officer

Wingify

Gurugram District

Remote

INR 700,000 - 1,200,000

Full time

14 days+

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Job summary

A leading digital experience optimization platform is seeking a dependable Executive Assistant to the CEO. This role is essential in a high-growth software company, focusing on managing priorities, meetings, and daily operations. Ideal candidates will possess strong organizational skills, technical proficiency with tools like Google Workspace, and the ability to maintain confidentiality and professionalism. This position is primarily remote but requires occasional in-person coordination in Gurgaon.

Qualifications

3–5 years of experience as an Executive Assistant in a startup, tech or SaaS environment.
Expertise in Google Workspace, especially Calendar, Docs, Slides, and Sheets.
Ability to handle complex travel and executive logistics independently.

Responsibilities

Manage the CEO’s calendar and ensure strategic use of time.
Handle core administrative functions including email management and expense reporting.
Plan and manage complex domestic and international travel itineraries.

Skills

Organization

Time Management

Communication

Attention to Detail

Interpersonal Skills

Emotional Intelligence

Tools

Google Workspace

ClickUp

Notion

Trello

Job description

Executive Assistant to Chief Executive Officer

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About VWO

VWO is a leading Digital Experience Optimization platform trusted by over 3,000 businesses in 100+ countries, including global brands like Samsung, Vodafone, Toyota, HBO, and Domino's. What began 15 years ago as one of the world’s first A/B testing tools has since evolved into a comprehensive, enterprise-grade platform used by product, marketing, and growth teams to experiment, personalize, analyze behavior, and build exceptional digital experiences.

Today, VWO offers a full-stack suite for A/B testing, multivariate testing, feature rollouts, heatmaps, session recordings, behavioural analytics, surveys, personalization, and more across web, mobile, and server-side applications all in one unified platform. We enable teams to make confident, data-driven decisions that drive user engagement, retention, and conversion.

VWO is a profitable, founder-led business with $50M+ ARR, strong EBITDA margins, and a history of capital-efficient, sustainable growth. In January 2025, Everstone Capital acquired a majority stake in the company to help accelerate our global expansion both organically and inorganically.

We are a fully remote team of 450+ people, with go-to-market teams across the Americas, Europe, and APAC, and product and engineering anchored in India. Our culture values deep thinking, fast execution, and strong ownership with minimal bureaucracy and high autonomy. Despite our scale, we continue to operate with the agility and ambition of a startup.

We are looking for a highly skilled and dependable Senior Executive Assistant to the CEO who can serve as an essential right-hand in a high-growth, fast-moving software company (~500 people). You will act as a force multiplier, enabling the CEO to focus on strategy, growth, and leadership by ensuring seamless management of priorities, meetings, and day-to-day operational flow. This role requires an individual who is organized, insightful, tech-savvy, and capable of handling sensitive information with complete confidentiality.

What You’ll Do:

Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings, and ensure strategic use of time. Anticipate conflicts and proactively resolve them.
Administrative Support: Handle core administrative functions including email management, documentation, expense reporting, file organization, and office coordination.
Travel Management: Plan and manage complex domestic and international travel itineraries including flights, accommodations, visas, and on-ground logistics—to ensure a seamless experience.
Meeting Management: Own preparation and follow-ups for meetings, ensuring alignment and accountability across stakeholders.
Project Coordination & Follow-ups: Track and follow up on critical projects across departments. Drive accountability and ensure timelines are met.
Presentation & Document Preparation: Create well-structured decks, reports, and memos tailored for both internal and external audiences.
Communication Support: Draft high-quality emails, updates, and announcements on behalf of the CEO.
Research & Briefings: Conduct market, competitor, or topic-specific research and prepare executive summaries and briefing documents.
Task & Workflow Management: Use tools like ClickUp, Notion, or Trello to manage priorities and workflows. Familiarity with such platforms is strongly preferred.
Relationship Management: Act as a key liaison for partners, investors, and clients when needed. Ensure all interactions are timely, thoughtful, and professional.
Event Coordination: Support end-to-end planning and execution of internal leadership offsites, client dinners, and investor meetings.
Operational Support: Tackle recurring operational tasks and proactively assist the CEO in improving efficiency and clarity across the board.

What We’re Looking For:

3–5 years of experience as an Executive Assistant, preferably in a startup, tech, or SaaS environment.
Expertise in Google Workspace, especially Calendar, Docs, Slides, and Sheets.
Exceptional organization, time management, and attention to detail.
A dependable, discreet, and trustworthy presence. You are someone people rely on.
A strong sense of ownership and urgency, you take initiative and don’t wait to be told.
Confidence in handling complex travel and executive logistics independently.
Clear and professional communication skills, both verbal and written.
Strong interpersonal abilities and the capacity to build rapport at all levels.
The ability to stay calm and composed under pressure in high-stakes environments.
High emotional intelligence and awareness of how to navigate personalities and shifting priorities.
A proactive mindset you spot problems early and take initiative to solve them.

Reporting To

You will work directly with:

Sparsh Gupta – CEO

(Linkedin|Twitter)

Sparsh is a Masters in Computer Science from Oxford University where his major was Artificial Intelligence. He has tremendous engineering experience and knowledge under his belt. He enjoys designing and implementing large-scale systems (such as VWO). His parallel interests are in user interface design.

Location: While this is primarily a remote role, occasional in-person coordination may be required in Gurgaon, where the CEO is based. Candidates located in Gurgaon for such needs will be preferred.

Kindly complete the application form thoroughly; your responses will be a primary factor in our shortlisting process.

Seniority level