Executive Assistant to Chief Executive Officer

REVA University; Bengaluru; Vor Ort; INR 900.000 - 1.300.000; Vollzeit

Zusammenfassung

Divyasree Developers Pvt. Ltd. in Bangalore seeks an experienced Executive Assistant to the CEO – CRE. You will be the CEO's primary operational partner — safeguarding time, information, and energy across a fast-moving portfolio including CRE and REVA University activities.

The candidate will blend seasoned EA professionalism with real estate commercial awareness, handling domestic and international travel, complex scheduling, and confidential personal matters with discretion and integrity.

Qualifikationen

• 6–10 years as an Executive Assistant or Senior EA supporting a CXO/Founder.
• Experience in real estate, infrastructure, financial services, or professional services preferred.
• Ability to manage a dual professional + personal scope for a senior leader.
• Exceptional written English; capable of drafting polished correspondence, MoMs, and executive summaries.
• Tech-savvy; comfortable with AI tools, Google Workspace, and PM platforms.
• Discretion and integrity handling confidential information.

Aufgaben

• Own and manage the CEO's calendar across CRE, REVA University, and personal commitments.
• Plan and execute domestic and international travel (flights, hotels, visas, itineraries).
• Prepare pre-read briefs, context notes, and agenda packs; attend reviews and capture MoMs.
• Maintain a live action-item tracker and follow up on commitments.
• Draft, review, and send professional correspondence in the CEO's voice.
• Coordinate personal appointments and family logistics with complete discretion.
• Ensure total separation between professional and personal information streams.

Kenntnisse

Executive support

Calendar management

Stakeholder management

Discretion & confidentiality

Written English

Operational discipline

Proactive communication

Tech-savvy (AI tools)

Tools

Google Workspace

ChatGPT

Claude

PM tools

Jobbeschreibung

(preferably from Real Estate Background)

Divyasree Developers Pvt. Ltd.· Bangalore

Senior Individual Contributor· Reporting directly to CEO – Commercial Real Estate

Experience 6–10 Years

Scope Professional + Personal

About the Organisation

Divyasree Developers is one of South India's most respected commercial real estate developers, with a portfolio spanning premium Grade-A office assets across Bangalore and Hyderabad. The CEO – CRE also serves as Pro Chancellor of REVA University, one of Bangalore's leading private universities, making this a uniquely multi-dimensional leadership office.

About the Role

This is a high-trust, high-discretion role that sits at the centre of the CEO's professional and personal universe. The Executive Assistant will serve as the CEO's primary operational partner — ensuring that his time, information, and energy are deployed at maximum impact across a complex, fast-moving portfolio.

The right person will combine the polish of a seasoned EA, the commercial awareness of a real estate professional, and the agility to manage personal logistics.

Key Responsibilities

Calendar & Time Management

• Own and manage the CEO's end-to-end calendar across CRE, REVA University, and personal commitments — prioritising ruthlessly and protecting deep-work time
• Coordinate complex multi-party scheduling with internal leadership, external stakeholders, brokers, tenants, and institutional partners
• Plan and execute all domestic and international travel — flights, hotels, ground transport, visas, and itineraries
• Anticipate scheduling conflicts before they arise and resolve proactively

Meeting Preparation & Follow-Through

• Prepare crisp pre-read briefs, context notes, and agenda packs for every significant meeting
• Attend key internal reviews and capture accurate, action-oriented minutes of meetings (MoMs)
• Own the post-meeting follow-up loop — tracking commitments, chasing deliverables, and escalating stalled items to the CEO's attention
• Maintain a live action-item tracker across projects and flag delays proactively.

Stakeholder & Communication Management

• Act as the first point of contact for internal teams, external stakeholders, consultants, and vendors approaching the CEO's office
• Draft, review, and send professional correspondence — emails, letters, WhatsApp messages — in the CEO's voice
• Manage relationships with key contacts
• Screen and triage inbound communication, surfacing what requires the CEO's attention and resolving what does not

Personal & Family Coordination

• Coordinate personal appointments, family scheduling, and household logistics with complete discretion
• Manage personal travel planning, including leisure trips and special occasions
• Liaise with personal service providers, vendors, and institutional contacts on personal matters as required
• Maintain total separation and confidentiality between professional and personal information streams

What We're Looking For

Experience & Background

• 6–10 years as an Executive Assistant or Senior EA, ideally supporting a CXO, MD, or Founder
• Prior exposure to real estate, infrastructure, financial services, or professional services firms strongly preferred
• Experience managing a dual scope (professional + personal) for a senior leader
• Exceptional written English — capable of drafting polished correspondence, sharp MoMs, and executive summaries independently
• Tech-savvy: comfortable with AI tools (ChatGPT, Claude), Google Workspace (Gmail, Calendar, Drive, Docs), and task/project management platforms
• Commercially aware — understands basic real estate, financial, and business concepts without needing them explained each time
• Discretion as a default — handles confidential personal and business information with absolute integrity
• Operationally sharp — builds systems, creates checklists, follows up without being asked, and closes loops
• Composed under pressure — the CEO's world moves fast; this person needs to match that pace without drama

Personality Fit

• Proactive, not reactive — anticipates needs before they are voiced
• Direct communicator — able to push back when needed, flag issues early, and communicate status without prompting
• Relationship-oriented — warm with people, trusted by the inner circle
• Based in Bangalore, working primarily from the Divyasree corporate office
• Standard hours: Monday to Saturday, approximately 9 AM – 7 PM
• Flexible availability for urgent matters outside standard hours — this is a high-trust, high-access role
• Travel will be required occasionally, both domestic and international, aligned with the CEO's schedule