Executive Assistant To Business Head

The Indian Hume Pipe Co (IHP); Mumbai City; On-site; INR 900,000 - 1,500,000; Full time

Job summary

The Indian Hume Pipe Co. Ltd. in Mumbai seeks an experienced Executive Assistant to support the Business Head with high-level secretarial duties, calendar management, and travel arrangements.

You will coordinate with project offices and factories, prepare MIS, and manage stakeholder communications. Applicants should be graduates with 10–15 years in a corporate office, possess excellent English language skills, and be proficient in Word and Excel, shorthand, dictation, typing, and presentation

Qualifications

• Graduate with 10–15 years in a corporate office of a well reputed company.
• Proven secretarial/administrative experience supporting senior leadership.
• Proficient in MS Office and document preparation with high attention to detail.

Responsibilities

• Provides high level secretarial assistance to Business Head.
• Manages schedule, appointments, meetings, and travel plans.
• Communicates with stakeholders on behalf of Business Head; answers calls, emails, and drafts correspondence.
• Prepares meeting agendas, minutes, and presentation materials; consolidates MIS.
• Coordinates with internal/external stakeholders and handles office correspondence.

Skills

Excellent English communication

MS Word & Excel

Shorthand & Dictation

Typing

Interpersonal skills

Presentation skills

Education

Graduate

Tools

Microsoft Word

Microsoft Excel

Job description

Company Profile: The Indian Hume Pipe Co. Ltd.

Designation: Executive Assistant

Education: Graduate

Experience: 10 to 15 Years in a corporate office of a well reputed company.

Job Location: Head Office, Ballard Estate, Mumbai

Roles and Responsibilities

• • Provides high level of secretarial assistance to Business Head.
• • Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
• • Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
• • Coordinate with Project Offices and Factories for collecting MIS. • Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head. • Reminding important task, meetings and deadlines. • Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
• • Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
• • Coordinates with internal and external stakeholders on behalf of Office of Business Head.
• • Collating and compiling MIS and Technical Information.
• • Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
• • Maintain Contacts / Business Cards/ guest list.
• • Prepare MOM and circulate the same to concerned departments.
• • Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
• • To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
• • Maintaining office stationery and necessary office supplies. • Booking and arranging Travel, Visa, Transport and Accommodation.
• • Any other task assigned by the management from time to time

ONLY FEMALES PREFERRED

Required Candidate profile

• • Excellent written & spoken English communication and Presentation skills. • Proficiency in Microsoft Word and Excel is a must.
• • Good command Shorthand, Dictation, and Typing.
• • Proactive with high energy level, self-starter and ability to turn around things.
• • Must have good interpersonal Skills.