Executive Assistant- Tax- Gurgaon

BDO India; Gurugram District; Hybrid; INR 600,000 - 1,000,000; Full time

Job summary

BDO India Services Private Limited is seeking an Executive Assistant to support the Partner and finance teams from our Gurgaon office. The role focuses on accurate invoicing, purchase orders, and close coordination with multiple stakeholders across engagements.

The ideal candidate has 5+ years in a professional services firm, holds a graduate degree, and brings strong administration and Dynamics 365 experience to ensure timely billing and compliance.

Qualifications

• 5+ years of experience in a professional services firm.
• Graduate in any discipline with strong administrative skills.
• Location: Gurgaon, India; willingness to work on site.

Responsibilities

• Generate, verify, and process invoices and credit notes within Dynamics 365.
• Initiate and manage Purchase Requisitions and issue Purchase Orders to vendors.
• Reconcile billing variances with the engagement and finance teams.
• Own and maintain the stakeholder engagement matrix in Dynamics 365.
• Map client accounts, project owners, deliverables, and approval hierarchies.
• Assist engagement teams in tracking milestones to trigger timely billing and reviews.

Skills

Executive support

Administrative skills

Stakeholder coordination

Education

Graduate degree

Tools

Dynamics 365

Job description

About the Company

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

• Designation - Executive Assistant (EA)
• Reporting Manager - Partner
• Experience - 5+ years of experience in a professional services firm
• Qualification - Graduate in any discipline
• Function - Administration
• Location Gurgaon

Roles & Responsibility

• Invoice & Credit Note Management: Generate, verify, and process customer invoices and credit notes accurately within Dynamics 365.
• Procurement Workflow: Initiate and manage Purchase Requisitions (PRs) and issue Purchase Orders (POs) to vendors.
• Discrepancy Resolution: Reconcile billing variances by collaborating with the engagement team and finance team
• Matrix Management: Own and maintain the end-to-end stakeholder engagement matrix in Dynamics 365.
• Data Mapping: Map client accounts, project owners, deliverables, and approval hierarchies.
• Workflow Monitoring: Assist engagement teams in tracking / updating project milestones against the engagement matrix to trigger timely billing and reviews.