Executive Assistant (6 Months Contract)

BDO India; Goregaon; On-site; INR 700,000 - 1,100,000; Full time

Job summary

BDO India is seeking an Executive Assistant to provide high-level administrative support to the senior management team. The role requires strong organization, proactivity, and efficiency in handling calendars, travel, meetings, and business operations such as billing and invoicing.

You will manage day-to-day calendar tasks, coordinate travel arrangements, prepare presentations and MOMs, screen calls, and support multiple teams with confidential information.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• 3–5 years of admin or executive assistant experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage day-to-day calendar management, fix appointments and travel bookings.
• Assist in all areas of the business such as billing and invoicing, with basic tax filing knowledge.
• Plan and coordinate meetings, prepare agendas and MOM, and handle mail and calls.

Skills

Time management

Communication

Independent work

Calendar management

Travel planning

Education

Bachelor's degree

Tools

MS Office

Job description

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Roles & Responsibilities:

• Manage day to day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A bachelor's degree in business administration, Management, or a related field (preferred).
• 3-5 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.