Executive Assistant (6 Months)

BDO; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

BDO India is seeking an Executive Assistant to provide high-level administrative support to the senior management team. The role demands a proactive, highly organized individual capable of handling multiple tasks efficiently, including calendar management, travel bookings, meeting coordination, and assisting with billing processes.

The ideal candidate will have a bachelor's degree in business administration or a related field, 3–5 years of experience in an administrative or EA role, and strong

Qualifications

• Bachelor's degree preferred in business administration or related field.
• 3–5 years of administrative or executive assistant experience.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication.
• Strong organizational and time management skills.
• Ability to work independently and meet deadlines.
• Familiarity with travel arrangements and calendar management.
• High level of confidentiality and discretion.

Responsibilities

• Manage day-to-day calendar and scheduling.
• Coordinate travel bookings and itineraries.
• Prepare agendas and minutes for meetings.
• Handle billing and invoicing tasks.
• Read and route mail and screen calls.
• Assist business operations and data gathering for meetings.
• Support cross-team collaboration and presentations.
• Maintain confidentiality and professional discretion.

Skills

Calendar management

Travel arrangements

Meeting coordination

Billing and invoicing

Communication skills

Organizational skills

Time management

Independent working

Discretion & confidentiality

Education

Bachelor's degree in business administration, management, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

• Manage day to day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A bachelor's degree in business administration, Management, or a related field (preferred).
• 3-5 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.