Executive Assistant

BDO India; Mumbai Suburban; On-site; INR 480,000 - 950,000; Full time

Job summary

BDO India seeks an Executive Assistant to provide high-level administrative support to the senior management team. The role requires strong organization, proactivity, and the ability to manage multiple tasks efficiently, including calendar management, travel arrangements, and meeting coordination.

You will also assist with business operations such as billing and invoicing, while maintaining confidentiality and professional communication.

Qualifications

• Bachelor's degree in business administration or a related field.
• 3–5 years of experience in an administrative or executive assistant role.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and meet deadlines.
• Familiarity with travel arrangements and calendar management.
• High level of confidentiality and discretion.

Responsibilities

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Independence

Discretion/Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Role & responsibilities

• Manage day to day calendar management, fixing appointments, travel bookings.


• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.


• Planning, coordination, making agendas & MOM for meetings.


• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.


• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.


• Screen and direct phone calls.


• Scheduling meetings and appointments


• Make travel arrangements.


• Take dictation and minutes.

Preferred candidate profile

• A bachelor's degree in business administration, Management, or a related field (preferred).


• 3-5 years of experience in an administrative or executive assistant role.


• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent written and verbal communication skills.


• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.


• Ability to work independently, prioritize tasks, and meet deadlines.


• Familiarity with business travel arrangements and calendar management.


• High level of confidentiality and discretion.