Executive Assistant – Partners’ Office

Machan Resorts LLP; Maharashtra; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Professional environment

Training opportunities

Medical insurance

PF/ESIC benefits

Paid leave

Staff discounts

Job summary

Machan Resorts LLP in Mumbai Corporate Office is seeking an Executive Assistant to the Partners. The role involves coordinating calendars, meetings, travel arrangements and key business engagements across hospitality and real estate ventures.

The ideal candidate will have 3-6 years in executive support or corporate administration, with exceptional organizational skills, discretion and the ability to coordinate across multiple businesses to ensure seamless operations.

Qualifications

• 3-6 years of experience in executive assistance, management support or corporate administration.
• Experience in hospitality, real estate or multi-business environment is an advantage.
• Excellent organizational skills, strong communication, discretion, attention to detail and ownership.
• Ability to anticipate requirements and coordinate across businesses to ensure nothing falls through the cracks.

Responsibilities

• Executive Assistance: Manage calendars, meetings, appointments, travel arrangements and business engagements for the Partners.
• Stakeholder Coordination: Coordinate with hotel teams, investors, property owners, developers, consultants, vendors and other business associates.
• Meeting Management: Ensure meetings are meticulously organised, with agendas, presentations, documents and follow-up actions.
• Corporate Office Administration: Oversee office upkeep, hygiene, pantry management, supplies and overall workplace presentation.
• Procurement Coordination: Assist with vendor coordination, quotations, purchase follow-ups, delivery tracking and procurement documentation.
• Administrative Follow-through: Maintain trackers, manage correspondence and ensure commitments and actions are followed to closure.

Job description

We’re Hiring | Executive Assistant – Partners’ Office

Location: Mumbai | Machan Resorts LLP (Brand: The Machan)

The Machan is looking for a highly organised, proactive and dependable professional to join our Mumbai Corporate Office as an Executive Assistant to the Partners.

This role offers an opportunity to work closely with the Partners across our hospitality and real estate businesses, ensuring seamless coordination of business engagements, stakeholder meetings and corporate office operations.

Key Responsibilities

• Executive Assistance: Manage calendars, meetings, appointments, travel arrangements and business engagements for the Partners.
• Stakeholder Coordination: Coordinate with hotel teams, investors, property owners, developers, consultants, vendors and other business associates.
• Meeting Management: Ensure meetings are meticulously organised, with agendas, presentations, documents and follow-up action points in place.
• Corporate Office Administration: Oversee office upkeep, hygiene, housekeeping, pantry management, supplies and overall workplace presentation.
• Procurement Coordination: Assist with vendor coordination, quotations, purchase follow-ups, delivery tracking and procurement documentation.
• Administrative Follow-through: Maintain trackers, manage correspondence and ensure commitments and action items are followed through to closure.

Requirements

Who Should Apply?

We are looking for a professional with approximately 3-6 years of experience in executive assistance, management support or corporate administration.Experience in hospitality, real estate or a multi-business environment will be an advantage.

The ideal candidate should demonstrate excellent organisational skills, strong communication, discretion, attention to detail and the ability to take ownership of responsibilities with minimal supervision.

More than routine administrative support, this role calls for someone who can anticipate requirements, coordinate seamlessly across businesses and ensure that nothing falls through the cracks.

Benefits

• Professional and supportive work environment
• Learning and training opportunities
• Medical insurance and statutory benefits (PF/ESIC where applicable)
• Paid leave benefits
• Staff stay benefits and discounts across properties