Executive Assistant Office of the CEO

The Akanksha Foundation; Maharashtra; On-site; INR 650,000 - 700,000; Full time

Job summary

The Akanksha Foundation is seeking an Executive Assistant to the CEO in Pune (preferably) or Mumbai. You will manage calendars, travel, and critical commitments, ensuring meetings are purposeful and well-contextualized for leadership decisions.

The role requires exceptional organisation, discretion, and the ability to synthesize information for reports and briefings. You will coordinate board and senior stakeholder engagements, drive strategic initiatives, and facilitate cross-functional

Qualifications

• Bachelor’s degree in any discipline.
• Currently working as an Executive Assistant, project coordinator, programme professional or similar role requiring high organisation and stakeholder management.
• Approximately 3–5 years of relevant professional experience.
• Excellent organisation and attention to detail.
• Strong written and verbal communication.
• Ability to synthesise information and produce clear notes, presentations and reports.
• Confidence working with senior leaders and diverse stakeholders.
• Willingness to learn AI tools.

Responsibilities

• Make the CEO's office work brilliantly by managing calendar, travel and key commitments with strong priorities.
• Support the CEO with cross-organisational coordination and visibility on commitments and dependencies.
• Coordinate Board calendars, meetings, and documentation, ensuring timely follow-up.
• Drive or coordinate strategic projects from planning through execution and maintain trackers.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Info synthesis

Discretion

Education

Bachelor’s degree

Tools

AI tools

Job description

Compensation : Mumbai:6.5 to 7L, Pune: 6.5 to 7L

Position Summary:

The Office of the CEO sits at the intersection of many of these moving parts. As Executive Assistant, you will work directly with the Chief Executive Officer (CEO), helping the CEO stay focused on the organisation's most important priorities and ensuring that critical decisions, meetings and commitments translate into action.

Yes, the role requires outstanding organisation and executive support. But this is not simply a calendar-management role.

You will have a front-row view into how a large education non-profit is led: how priorities are set, how information moves, how decisions get made and how multiple stakeholders are brought together around Akanksha's mission.

The role will suit someone who likes creating order from complexity, anticipates rather than waits to be asked, communicates exceptionally well and takes satisfaction in making other leaders and teams more effective.

Location: Pune (preferably) or Mumbai

Reports to: CEO

What your role will entail:

Roles and Responsibilities

1. 1. Make the CEO's office work brilliantly
   • a. Manage the CEO's calendar, travel and key commitments with strong judgement around priorities.
   • b. Ensure meetings are purposeful and leaders have the context and information they need beforehand.
   • c. Prepare agendas, briefings, presentations and relevant background material.
   • d. Capture key decisions and actions and ensure follow-through.
   • e. Manage correspondence and sensitive information with discretion and professionalism.
2. 2. Support the CEO
   • a. Work closely with the CEO on priorities requiring coordination across the organisation.
   • b. Create visibility on important commitments, decisions and dependencies.
   • c. Coordinate leadership meetings, reviews and other critical organisational forums.
   • d. Follow through with teams on agreed actions without creating unnecessary bureaucracy.
   • e. Help ensure information reaches the right people at the right time.
3. 3. Coordinate Board and senior stakeholder engagement
   • a. Coordinate Board calendars, meetings, agendas, documentation and communication.
   • b. Support the preparation of Board materials and ensure timely pre and post-meeting follow-up.
   • c. Build professional and trusted relationships with Board members and key internal and external stakeholders.
   • d. Coordinate important external meetings, speaking engagements and organisational events involving the CEO.
4. 4. Drive strategic projects and follow-through
   • a. Support or independently coordinate select projects from planning through execution.
   • b. Build simple trackers and mechanisms to keep high-priority work moving.
   • c. Conduct research, synthesise information and create concise reports or presentations for decision-making.
   • d. Work across functions on time-sensitive organisational priorities.
   • e. Spot gaps, dependencies or potential problems early and proactively help resolve them.

Requirements:

Qualifications & Experience:

• Bachelor’s degree in any discipline
• Currently working as an Executive Assistant, project coordinator, programme professional or someone in a role requiring high levels of organisation and stakeholder management.
• Approximately 3-5 years of relevant professional experience.
• Exceptional organisation and attention to detail.
• Strong written and verbal communication.
• Ability to synthesise information and produce clear notes, presentations and reports.
• Confidence working with senior leaders and diverse stakeholders.
• Working knowledge of AI tools or willingness to learn them.
• Strong follow-through and the ability to keep multiple priorities moving.
• Resourcefulness and comfort solving problems independently.
• High discretion and maturity in handling confidential information.
• Interest in education and the social sector. Previous sector experience is useful but need not be essential.
• Ability to operate with judgement, pace and discretion.