Executive Assistant & Office Administrator

Shreeyaan Solusmart Pvt. Ltd.; Moradabad; On-site; INR 300,000 - 420,000; Full time

Job summary

Shreeyaan Solusmart Pvt. Ltd. is seeking an Executive Assistant & Office Administrator to streamline client communications, coordinate operations, and manage reporting and documentation.

This role requires strong English communication, exceptional organization, and the ability to work closely with leadership while ensuring smooth daily office activities. The successful candidate will handle MOMs, internal coordination with teams, HR support tasks, and executive scheduling, working from our

Qualifications

• Excellent English communication skills (spoken, written, and comprehension).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• High sense of ownership, responsibility, and accountability.
• Strong organizational, multitasking, and coordination abilities.

Responsibilities

• Manage client communication and coordinate client locations/projects.
• Handle inbound client calls and address operational concerns.
• Coordinate with internal teams to ensure timely completion and delivery of tasks.
• Prepare Minutes of Meetings (MOMs), reports, and business documentation.
• Assist Directors with reporting requirements and operational follow-ups.
• Support HR activities including resume screening, initial candidate interactions, and interview scheduling.
• Act as a liaison between clients and internal teams when required.
• Provide administrative and operational support to the Director and assist in decision-making processes.
• Oversee and support day-to-day office administration activities.

Skills

English communication

Interpersonal skills

MS Office Suite

Organization

Stakeholder management

Multitasking

Client coordination

Education

1+ year experience in EA/Office Admin

Tools

MS Office

Email/Calendar tools

Job description

Executive Assistant & Office Administrator

Job Type: Full Time Location: Ahemdabad Experience: 0-1 Year

Job Description

Position: Executive Assistant & Office Administrator

Location: India (Work from Office)

Work Hours: 7:00 PM – 5:00 AM IST (aligned with U.S. business hours)

About The Role

Shreeyaan Solusmart is looking for a proactive and highly organized Executive Assistant & Office Administrator to support client communication, operational coordination, reporting, and administrative functions. This role is ideal for someone with excellent communication skills, strong accountability, and the ability to work closely with leadership while ensuring smooth execution of day-to-day operations.

Key Responsibilities

• Manage client communication and coordinate client locations/projects.
• Handle inbound client calls and address operational concerns.
• Coordinate with internal teams to ensure timely completion and delivery of tasks.
• Prepare Minutes of Meetings (MOMs), reports, and business documentation.
• Assist Directors with reporting requirements and operational follow-ups.
• Support HR activities including resume screening, initial candidate interactions, and interview scheduling.
• Act as a liaison between clients and internal teams when required.
• Provide administrative and operational support to the Director and assist in decision‑making processes.
• Oversee and support day-to-day office administration activities

Requirments

• Excellent English communication skills (spoken, written, and comprehension).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Confident, professional, and solution-oriented approach.
• High sense of ownership, responsibility, and accountability.
• Strong organizational, multitasking, and coordination abilities.

Eligibility

• Minimum 1 year of experience in an Executive Assistant, Office Administration, Customer Support, Telecalling, Client Coordination, or similar communication-focused role.
• Freshers with exceptional English communication skills and professional aptitude are encouraged to apply

Why Join Us?

• Work directly with leadership and gain exposure to business operations.
• Opportunity to develop client management, HR, administration, and executive coordination skills.
• Dynamic work environment with significant learning and growth opportunities