Executive Assistant Female

Grainville India Private Limited; Gurgaon; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Professional growth opportunities

Dynamic work environment

Competitive salary and benefits package

Job summary

Grainville India Private Limited is looking for a proactive Executive Assistant in Gurugram to support senior leadership through organized coordination and communication. Candidates should have a Bachelor’s degree and 3-8 years experience, with strong skills in MS Office and CRM software.

The role involves managing executive calendars, handling travel arrangements, and preparing reports and presentations. This position offers professional growth opportunities and a dynamic work environment.

Qualifications

• 3-8 years of experience as an Executive Assistant or similar role.
• Ability to manage executive schedules and stakeholder communication.
• Strong proficiency with MS Office and CRM software.

Responsibilities

• Manage executive calendars and schedule meetings.
• Act as point of contact for internal and external stakeholders.
• Coordinate travel arrangements and prepare business documents.

Skills

Strong coordination skills

Excellent verbal and written communication skills

Strong organizational abilities

Proficiency in MS Office

Experience with CRM systems

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Excel, PowerPoint, Word)

Zoho Books

Job description

Company Overview

About Us Grainville India Private Limited is a fast-growing international agri-food export company with operations in India and the United States (Grainville Americas, Inc.).

We operate a data-first, tech-enabled sales model – unlike traditional export companies.

We already have a highly curated database of global importers of Indian agri-products (including rice). Our sales team does not waste time finding leads. The focus is purely on: Reaching the right decision-makers, Understanding demand, Executing deals through a structured system.

Our entire sales process is driven through Zoho CRM and in-house quotation software, ensuring full pipeline visibility, data-backed follow-ups and high conversion efficiency.

We are building a young, aggressive, and performance-driven sales team – people who are proactive, street-smart, and hungry to grow.

Office: 519, Suncity Success Tower, Golf Course Extension Road, Sector-65, Gurugram, Haryana – 122101

Job Description – Executive Assistant

Position: Executive Assistant

Location: Gurugram, Haryana

Company: Grainville India Private Limited

Employment Type: Full-Time

Role Overview

We are looking for a highly organized and proactive Executive Assistant to provide end-to-end support to senior leadership. The ideal candidate should possess strong coordination, communication, and multitasking skills, with the ability to manage executive schedules, stakeholder communication, documentation, reporting, and administrative operations efficiently.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently.
• Act as a primary point of contact for internal and external stakeholders.
• Ensure timely follow-ups, communication, and coordination on behalf of leadership.
• Coordinate domestic and international travel arrangements, itineraries, and accommodation bookings.
• Prepare Minutes of Meetings (MoMs) and track action items to closure.
• Create presentations, reports, briefing notes, and business documents for leadership review.
• Generate MIS reports and dashboards for management reporting and decision-making.
• Create and manage Purchase Orders (POs) and vendor bills using Zoho Books.
• Maintain and update client interactions, records, and follow-ups through CRM systems.
• Handle confidential documents, records, and executive communications with discretion.
• Support day-to-day administrative and operational activities of senior management.

Requirements

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3-8 years of experience as an Executive Assistant, Executive Coordinator, or similar role.
• Strong proficiency in MS Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience working with Zoho Books, CRM systems, and MIS reporting.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to maintain confidentiality and work in a fast-paced environment.

Preferred Skills

• Experience in handling vendor coordination and administrative operations.
• Strong presentation and documentation skills.
• Professional attitude with strong follow-up and coordination abilities.

Benefits

• Professional growth opportunities
• Dynamic and collaborative work environment
• Leadership exposure and cross-functional learning
• Competitive salary and benefits package