Executive Assistant

IKS HEALTH; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

IKS Health is seeking an experienced Assistant Manager / Manager Executive Assistant to EVP in Navi Mumbai. The role focuses on providing high-level administrative support, travel planning, and executive reporting to enable the EVP and Ambulatory BU leadership to operate efficiently.

The candidate should be highly organized with strong communication skills, capable of coordinating with cross-functional teams and senior leadership across domestic and international contexts.

Qualifications

• Bachelor's Degree in any discipline.
• 7+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting CXOs/EVPs/CFOs in a mid-to-large organization.
• Experience in US Healthcare, IT, ITES, or multinational organizations is preferred.

Responsibilities

• Provide comprehensive administrative support to the EVP.
• Handle business errands and day-to-day administrative activities efficiently.
• Proactively anticipate executive requirements and ensure smooth business operations.
• Coordinate with business leaders and enabling functions for review meetings and strategic discussions.
• Follow up with stakeholders on action items and ensure timely closure.

Skills

Executive Calendar Management

Executive Support

Business Coordination

Travel & Expense Management

Meeting Coordination

Executive Reporting & MIS

Stakeholder Management

Documentation & Record Management

Microsoft Office / Google Workspace

PowerPoint & Excel

Written & Verbal Communication

Time Management

Organizational Skills

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Office / Google Workspace

PowerPoint

Excel

Job description

Assistant Manager / Manager Executive Assistant to EVP

Location: Navi Mumbai

Department: Ambulatory Business Unit
Experience: 7+ Years
Employment Type: Full-Time

Shift: 1 PM to 10 PM

Note: Only candidates who are comfortable working in the above-mentioned shift are requested to apply.

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Vice President (Co-GM), Ambulatory BU. This role is critical in enabling the executive to operate efficiently by managing administrative responsibilities, business coordination, executive reporting, travel, and stakeholder communication.

The ideal candidate should possess excellent planning, communication, and organizational skills with the ability to work closely with senior leadership and cross-functional teams.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the EVP.
• Handle business errands and day-to-day administrative activities efficiently.
• Proactively anticipate executive requirements and ensure smooth business operations.
• Coordinate with business leaders and enabling functions for review meetings and strategic discussions.
• Follow up with stakeholders on action items and ensure timely closure.

Calendar & Meeting Management

• Manage the EVP's calendar, appointments, meetings, and scheduling priorities.
• Coordinate with internal stakeholders, clients, and external partners to align schedules.
• Prioritize meetings based on business criticality and organizational objectives.

Travel Management

• Plan and manage domestic and international business travel.
• Coordinate flights, accommodation, ground transportation, and travel logistics.
• Ensure travel plans are optimized for efficiency, cost, and executive priorities.

Expense Management & Reporting

• Prepare and manage expense reports and reimbursement documentation.
• Maintain accurate records of business expenses.
• Ensure compliance with company financial policies and reporting requirements.

Executive Reporting

• Create and manage executive dashboards, reports, presentations, and meeting trackers.
• Maintain documentation and records for leadership reviews.
• Coordinate with cross-functional teams to collect business updates.

Desired Candidate Profile

• Bachelor's Degree in any discipline.
• 7+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting CXOs/EVPs/CFOs in a mid-to-large organization.
• Experience working in US Healthcare, IT, ITES, or multinational organizations is preferred.
• Exposure to working with cross-geography teams.

Required Skills

• Executive Calendar Management
• Executive Support
• Business Coordination
• Travel & Expense Management
• Meeting Coordination
• Executive Reporting & MIS
• Stakeholder Management
• Documentation & Record Management
• Microsoft Office / Google Workspace (G-Suite)
• PowerPoint & Excel
• Excellent Written & Verbal Communication
• Time Management
• Organizational Skills
• Attention to Detail

Core Competencies

• Accountability
• Communication
• Business Acumen
• Decision Making
• Analytical Thinking
• Teamwork
• Achievement Orientation
• Relationship Building
• Customer Centricity
• Impact & Influence
• Leading Change
• Developing Others

Must-Have Behavioral Competencies

• Accountability
• Communication
• Business Acumen
• Decision Making
• Relationship Building

About IKS Health

IKS Health enables the enhanced delivery of exceptional healthcare for practicing physicians, medical groups, and health systems. Supporting healthcare providers across every stage of the patient journey, IKS Health delivers integrated technology-enabled solutions that improve operational efficiency, quality, and financial performance.

Founded in 2007, IKS Health employs over 14,000 professionals, including nearly 700 physicians, 150+ technicians, and 3,000+ revenue cycle management specialists, managing more than USD 6 billion in revenue for over 30,000 physicians across the United States.

Its integrated solutions span:

• Revenue Cycle Management
• Clinical Services
• Practice Management
• Analytics & Technology
• Training & Support

By partnering with IKS Health, healthcare organizations improve profitability, accelerate cash flow, strengthen compliance, and scale operations efficiently.