Executive Assistant

Axis My India; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Health insurance

Walking distance to Chakala metro

Job summary

Axis My India is seeking an Executive Assistant in Mumbai to support executive leaders with polished administrative functions, travel arrangements, and confidential correspondence. You will coordinate calendars, screen emails, prepare reports, and manage cross-team tasks with a strong focus on MIS-driven governance and organization.

The role demands 3–4 years of EA experience, excellent communication, and MS Office proficiency, with responsibilities spanning travel, meetings, and vendor

Qualifications

• 3 to 4 years of experience as Executive Assistant.
• Strong analytic skills and metrics driven decision making.
• Ability to manage multiple tasks and projects simultaneously.
• Strong time management.
• Excellent interpersonal/communication skills.
• Strong project management skills, hands on experience with MS Office.
• Proven track record of high-level administration & secretarial support involving efficient handling of top & confidential correspondence.

Responsibilities

• Align various teams across locations in-order to monitor progress to achieve the organisation’s goals and objectives regularly.
• Track & closely monitor strategic initiatives for the organization in line with the gaps identified through strong MIS governance
• Collaborate with Functional leaders and teams to implement and institutionalize change.
• Carry out special projects and assignments as requested; coordinate task forces in the company; compile, analyze, and prepare data for administrative reports and presentations.
• Organizing and updating of the daily reports
• Screening, managing emails and arranging corresponding in a timely manner
• Attending business calls & prioritizing the same, attending the visitors of Executives.
• Organizing various appointment, conference calls and making arrangements for the same
• Maintaining and updating calendar on regular basis and planning the activities in advance
• Taking care of credit payments and accounts of Directors and making payments to the concerned financial institutions on time
• Research for information of various ministries details for the office use.
• Providing administrative and management support to the Directors
• Organizing air tickets and accommodation for Directors, office consultants and other management staff, occasionally arranging for international visits
• Maintaining and updating complete details of vendors and business associates on regular basis
• Taking care of insurance policies of companies & Director’s vehicles
• Preparing and submitting business travel expenses as credit card statement and other cash reimbursement timely as per the company policy.

Skills

Analytical skills

Metrics driven

Multitasking

Time management

Interpersonal skills

Project management

MS Office

Confidential handling

Tools

MS Office

Job description

About Axis My India

Axis My India Limited is India’s leading consumer data intelligence company, committed to enabling data-driven decision-making. It has launched the \"A\" App, a people empowerment platform designed to enhance the lives of a billion citizens by providing access to authentic information and practical solutions for everyday needs. The app follows a PHYGITAL model, leveraging Axis My India’s vast network of 5,000+ locations across 700 districts. Powered by Google Cloud and Google Gen AI, it continuously learns and improves to deliver better user experiences. The company is spearheaded by Mr. Pradeep Gupta who is a leading name in market research and is India’s top psephologist.

About Axis My India

Axis My India Limited is India’s leading consumer data intelligence company, committed to enabling data-driven decision-making. It has launched the \"A\" App, a people empowerment platform designed to enhance the lives of a billion citizens by providing access to authentic information and practical solutions for everyday needs. The app follows a PHYGITAL model, leveraging Axis My India’s vast network of 5,000+ locations across 700 districts. Powered by Google Cloud and Google Gen AI, it continuously learns and improves to deliver better user experiences. The company is spearheaded by Mr. Pradeep Gupta who is a leading name in market research and is India’s top psephologist.

PRACTICE AREA

To support our executive leaders in business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

What You Will Do

• Align various teams across locations in-order to monitor progress to achieve the organisation’s goals and objectives regularly.
• Track & closely monitor strategic initiatives for the organization in line with the gaps identified through strong MIS governance
• Collaborate with Functional leaders and teams to implement and institutionalize change.
• Carry out special projects and assignments as requested; coordinate task forces in the company; compile, analyze, and prepare data for administrative reports and presentations.
• Organizing and updating of the daily reports
• Screening, managing emails and arranging corresponding in a timely manner
• Attending business calls & prioritizing the same, attending the visitors of Executives.
• Organizing various appointment, conference calls and making arrangements for the same
• Maintaining and updating calendar on regular basis and planning the activities in advance
• Taking care of credit payments and accounts of Directors and making payments to the concerned financial institutions on time
• Research for information of various ministries details for the office use.
• Providing administrative and management support to the Directors
• Organizing air tickets and accommodation for Directors, office consultants and other management staff, occasionally arranging for international visits
• Maintaining and updating complete details of vendors and business associates on regular basis
• Taking care of insurance policies of companies & Director’s vehicles
• Preparing and submitting business travel expenses as credit card statement and other cash reimbursement timely as per the company policy.

Requirements

QUALIFICATION & SKILL SET

• 3 to 4 years of experience in managing as Executive Assistant
• Must have strong analytic skills and experience with metrics driven decision making
• Ability to manage multiple tasks and projects simultaneously
• Strong time management
• Excellent interpersonal/communication skills
• Strong project management skills, hands on experience with MS Office
• Proven track record of high-level administration & secretarial support involving efficient handling of top & confidential correspondence.

Benefits

Opportunity to make significant contributions for India’s foremost Consumer Data Intelligence Company.

• Competitive salary and health insurance package.
• Walking distance from Chakala metro station, making commuting easy and convenient.