Executive Assistant

Poornatha Partnering Entrepreneurs Private Limited; Mumbai; On-site; INR 420,000 - 660,000; Full time

Job summary

Poornatha is seeking an Executive Assistant to support the founder in Mumbai. The role involves drafting emails and concept documents, managing the founder’s calendar, travel arrangements, and handling confidential information with discretion.

You will coordinate meetings, track action items, liaise with key stakeholders, and oversee project planning materials such as Gantt charts and reports. This requires proactive organization and strong communication skills.

Qualifications

• 0 to 3 years of experience.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain confidentiality of information related to the founder, company and its employees.
• Willingness to travel for work will be an added advantage but not a prerequisite.

Responsibilities

• Email and document drafting – Draft emails and concept documents on behalf of the founder.
• Maintain founder’s calendar – Handle meeting requests, schedule meetings with stakeholder.
• Handle founder’s travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
• Maintain a comprehensive To do list of the founder and stay on top of commitments and timelines.
• Maintain relationships and liaison with key stakeholders – guest handling, gifting, updates etc.
• Ensure review meetings happen with teams – scheduling and follow up of action points.
• Play the role of Defector project management office for the founder including planning, Gantt chart and report maintenance.
• Handle other administrative tasks as may be required.

Skills

Email drafting

Calendar management

Travel planning

Task management

Stakeholder liaison

Meeting coordination

PMO support

Tools

Office productivity tools

Job description

Poornatha is a business and leadership education company, making world class knowledge available in regional languages. Our immersive programs ensure that complex concepts are simplified and are practically implementable for business leaders.

Job Description

• Email and document drafting – Draft emails and concept documents on behalf of the founder.
• Maintain founder’s calendar – Handle meeting requests(internal and external), schedule meetings with stakeholder.
• Handle founder’s ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
• Maintain a comprehensive To do list of the founder and stay ontop of commitments made by the founder, alter on approaching timelines and helpprepare for them.
• Maintaining relationships and liaison with key stakeholders(including board members, advisors, key customers etc) – guest and hospitalityhandling, gifting, seasonal greetings, regular updates etc.
• Ensuring review meetings frequently happen with teams – scheduling and follow up ofaction points.
• Play the role of Defector project management office for thefounder including planning, Ganttchart and report maintenance.
• Handle other administrative tasks as may be required.
  

Requirements

• 0 to 3 years of experience.
  
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
  
• Ability to maintain confidentiality of information related to the founder, company and its employees.
  
• Willingness to travel for work will be an added advantage but not a prerequisite.