Executive Assistant

Emcure Pharmaceuticals Limited; Mumbai; Hybrid; INR 900,000 - 1,200,000; Full time

Job summary

Emcure Pharmaceuticals Limited in Mumbai is seeking an Executive Assistant to provide high-level support to the Chief Commercial Officer. The role includes managing calendars, coordinating meetings and events, preparing briefs, and handling confidential information with discretion.

You will act as a central liaison with internal and external stakeholders, screen requests, and coordinate with senior leadership for updates and follow-ups.

Qualifications

• Executive support experience preferred.
• Strong coordination and calendar management.
• Excellent communication and discretion.

Responsibilities

• Manage the CCO's calendar, appointments, and meeting schedules; coordinate meetings, conferences, and events; prepare agendas, presentations, reports, and briefing documents; handle confidential correspondence with discretion.
• Act as liaison between the CCO and internal/external stakeholders; screen calls and emails; coordinate with senior leadership for updates and follow-ups.
• Arrange board and leadership meetings; prepare minutes and track action items; ensure timely follow-up on decisions.
• Plan and coordinate domestic and international travel; manage itineraries, visas, and expense reports.
• Maintain records, compile MIS and presentations for management; support special projects and strategic initiatives.
• Liaise with board members, senior executives, clients, and partners; maintain professional relationships and ensure smooth communication.

Job description

Key Responsibilities

1. Executive Support Manage the CCOs calendar, appointments, and meeting schedules. Coordinate internal and external meetings, conferences, and events. Prepare agendas, presentations, reports, and briefing documents. Handle confidential correspondence and sensitive information with discretion.

2. Communication & Coordination Act as a point of contact between the CCO and internal/external stakeholders. Screen calls, emails, and requests, prioritizing them appropriately. Coordinate with senior leadership teams for updates, meetings, and follow-ups.

3. Meeting Management Arrange board meetings, leadership meetings, and executive discussions. Prepare meeting minutes and track action items. Ensure timely follow-up on key decisions and deliverables.

4. Travel Management Plan and coordinate domestic and international travel arrangements. Manage travel itineraries, visa documentation, and expense reports.

5. Administrative & Operational Support Maintain records, files, and important documents. Assist in preparing reports, MIS, and presentations for management. Support special projects and strategic initiatives led by the CCO.

6. Stakeholder Management Liaise with board members, senior executives, clients, and partners. Maintain professional relationships and ensure smooth communication flow.