Executive Assistant

Amor Management Consultants - India’s Premiere Auto Talent Hiring Specialists; Mumbai; On-site; INR 3,500,000 - 7,000,000; Full time

Job summary

Amor Management Consultants – India's premiere auto talent hiring specialist in Mumbai is seeking an experienced Executive Assistant to the CMD. You will manage meeting schedules, travel, agendas and day-to-day logistics.

You will coordinate with internal teams and external stakeholders, draft timely executive communications, and support market research and MIS preparations. The role requires 12+ years of total experience, with 5+ years supporting CEO/CMD leadership.

Qualifications

• 12+ years total work experience with 5+ years as an Executive Assistant to CEO/CMD Office or CXO leadership.
• Plan and coordinate leadership meetings, conferences, corporate events, client meetings and other engagements.
• Coordinate with internal teams, external stakeholders, vendors and service providers to ensure seamless execution.
• Draft timely, high-quality executive communications including emails, notes, briefing documents, speeches, presentations and internal/external communication.
• Prepare talking points and background notes for the CMD.
• Conduct market, industry, competitor and business research to support the CMD’s decision-making.

Responsibilities

• Plan and coordinate leadership meetings, conferences, events, client meetings and other engagements.
• Coordinate with internal teams, external stakeholders, vendors and service providers to ensure seamless execution.
• Ensure end-to-end coordination, including agendas, venues, travel arrangements, documentation and follow-ups.
• Draft timely, high-quality executive communications including emails, notes, briefing documents, speeches and presentations.
• Prepare talking points, meeting briefs and background notes for the CMD.

Skills

Executive assistance

Stakeholder coordination

Meeting & travel management

Market research

Education

Graduate or Postgraduate degree

Job description

Manage the CMD’s meeting schedules, travel, appointments and day-to-day logistics.

• Plan and coordinate leadership meetings, conferences, corporate events, client meetings and other engagements.
• Coordinate with internal teams, external stakeholders, vendors and service providers to ensure seamless execution of events and travel.
• Ensure end-to-end coordination, including agendas, venues, travel arrangements, documentation and follow-ups.

2. Stakeholder & Cross-Functional Coordination

• Coordinate with multiple internal and external stakeholders on behalf of the CMD to drive alignment and timely execution.
• Work closely with Cross-Functional Teams (CFTs) across functions such as Finance, HR, Operations, Sales, Marketing, Strategy and Business Development.
• Follow up on key decisions, action items and strategic initiatives discussed by the CMD and ensure timely closure.
• Facilitate communication between the CMD’s office and various business functions, ensuring effective information flow and coordination.
• Track critical deliverables and elevate delays or issues to the appropriate stakeholders.

3. Executive Communication

• Draft timely, high-quality executive communications including emails, notes, briefing documents, speeches, presentations and internal/external communication.
• Prepare talking points, meeting briefs and background notes for the CMD.
• Ensure communication is clear, concise, accurate and aligned with the CMD’s requirements.
• Coordinate with internal stakeholders to obtain information and ensure timely responses and closure of action points.

4. Market Research & Analysis

• Conduct market, industry, competitor and business research to support the CMD’s decision-making.
• Analyse industry trends, emerging opportunities, competitive landscape and market developments.
• Prepare MIS, dashboards, research notes and presentations with key insights and recommendations.
• Support strategic initiatives through data-driven research and analysis.

5. Macroeconomic, Geopolitical & Financial Intelligence

• Track and analyse key macroeconomic, geopolitical, financial and regulatory developments relevant to the organisation.
• Prepare concise daily/weekly briefs and executive updates for the CMD.
• Monitor developments in interest rates, inflation, currencies, commodities, government policies, global markets and industry trends.
• Highlight key risks, opportunities and potential business implications for senior management.

Preferred Profile

• Graduate/Postgraduate with 12+ years of total experience and 5+ years as an Executive Assistant to CEO, CMD Office, Promoters or CXO leadership.