Executive Assistant to CMD

Talent Leads HR Solutions Pvt Ltd; Lucknow; On-site; INR 500,000 - 800,000; Full time

Job summary

Talent Leads HR Solutions Pvt Ltd is looking for an Executive Assistant in Lucknow to provide executive support and coordination to senior leadership. The role involves managing calendars, preparing reports, and ensuring cross-functional collaboration across departments.

The successful candidate should have 5-8 years of experience in similar roles, strong technical and soft skills, and the ability to handle complex datasets. An MBA is preferred.

Qualifications

• 5+ years of experience supporting leadership roles.
• Strong expertise in MS Office and Cloud tools.
• Ability to handle complex datasets and create structured reporting.

Responsibilities

• Act as the primary contact for senior leadership.
• Prepare high-quality reports and presentations.
• Manage calendars and ensure smooth execution of directives.

Skills

MS Excel

PowerPoint

Google Sheets

CRM/ERP tools (Salesforce, Zoho, SAP)

Excellent verbal & written communication

Strong planning and multi-tasking

Education

Graduate/Post-graduate in any discipline

Job description

Job Title

Title: Executive Assistant

Reports To: CMD

Direct Reports: The Leadership Team

Location: Lucknow

Experience: 5-8 Years

Key Responsibilities

• Executive Support & Coordination: Act as the primary point of contact between senior leadership and internal/external stakeholders. Manage calendars, appointments, travel itineraries, official communication, and schedules. Organize, coordinate, and follow up on internal and external meetings. Prepare daily, weekly, and monthly management updates.
• Cross-Functional Collaboration: Work closely with departments Sales, HR, Finance, Operations, Marketing, Customer Service, and BD. Ensure alignment of tasks, deliverables, timelines, and ownership across teams. Track cross-departmental requirements and ensure timely closure. Facilitate smooth execution of key leadership directives across the organization.
• Meeting Support, Documentation & MoM Writing: Prepare meeting agendas, briefing notes, and pre-read documents. Attend internal meetings and accurately document Minutes of Meeting (MoM). Ensure follow‑up on MoM action items until completion. Maintain documentation, databases, and records in an organized, easily accessible manner.
• Reporting, Analytics & Dashboard Management: Prepare high‑quality reports, dashboards, and presentations for senior leadership. Manage and analyze data from multiple departments to create performance summaries. Generate weekly/monthly MIS reports covering: sales performance, operational metrics, hiring KPIs, financial checkpoints, project status updates. Provide insights and recommendations based on data analytics.
• Task Management, Execution & Follow‑ups: Drive leadership priorities and ensure accurate, timely execution. Take full ownership of follow‑ups across teams and ensure 100% visibility on task status. Monitor timelines, raise red flags, and ensure accountability. Support execution of strategic projects end‑to‑end.
• Document & Communication Management: Draft and review internal communications, emails, circulars, and announcements. Create structured documentation, SOPs, trackers, and reporting formats. Maintain confidentiality and handle sensitive information with discretion.
• Administrative Management: Manage office‑level tasks, coordination with vendors, and resource availability. Handle expense reports, reimbursements, and procurement‑related follow‑ups. Support in planning and organizing events, reviews, and conferences.

Required Skills & Competencies

• Technical Skills Strong expertise in MS Excel, PowerPoint, Google Sheets, and Dashboards. Excellent reporting & MIS skills. Hands‑on experience with CRM/ERP tools (Salesforce, Zoho, SAP, or similar). Ability to handle complex datasets and create structured reporting. Excellent documentation and MoM‑writing ability.
• Soft Skills Excellent verbal & written communication. Strong planning, multi‑tasking, and prioritization skills. High ownership and accountability. Strong follow‑up discipline. Ability to work directly with CXOs and senior leadership. High confidentiality and professionalism.
• Qualifications Graduate/Post‑graduate in any discipline (MBA preferred but not mandatory). 5+ years of experience supporting leadership roles (EA, Strategy Office, Chief of Staff, PMO, or similar). Experience working in fast‑paced, cross‑functional environments.
• What We Are Looking For Someone who is structured, detail‑oriented, proactive, and extremely organized. A professional who can manage multiple tasks under pressure. Someone who can search, compile, & present data to CMD in a structured format. A candidate who can bring efficiency, speed, clarity, and discipline to leadership operations. Someone who understands business workflows and can support data‑driven decision‑making. Someone who can cross‑question HODs during performance review.